Job description

General Statement of Job:

This is professional accounting work participating as a key member in the activities of the Finance Department of Smith, Welch, Webb & White, LLC. Responsibilities include assisting with the billing and accounts payable, processing of numerous vendor invoices, organizational and functional areas within the Finance Department. This position provides financial support for Attorney’s, support staff and assists with the accounting services which include accounts payable, QuickBooks accounting, W9 and 1099 processing, and new client setups in the billing system. Work is performed under the direct supervision of the Controller/Finance Director and is reviewed through reports, conferences and evaluation of results achieved.

Essential Functions

1. Works closely with attorneys to ensure documentation and checks are accurate.

2. Reviews, analyzes, and evaluates accounts, reports, source documents, financial information systems, records of transaction for adequacy and effectiveness.

3. Provides consultation and technical assistance to Finance Director in the preparation of accounts payable and new client setups, use of funds, application, or fiscal procedures.

4. Coordinates and works closely with other accounting personnel engaged in entering, adjusting, and reconciling financial data in an automated accounting system. in absence of Assistant Finance Director.

5. Performs related work as required.

Job Specifications:

1. Strong technical accounting skills.

2. Effective written and verbal communication skills; ability to present with clarity and professionalism.

3. Highly analytical and highly organized.

4. High degree of initiative.

5. High quality verbal and written communication skills to deliver actionable guidance and feedback to departments on control issues and potential solutions to close control gaps.

REQUIRED KNOWLEDGE & SKILLS:

Knowledge of software programs, such as Excel, Word and Access and QuickBooks.

Skill in accounts payable and billing practices.

Skill in written and oral communication.

Skill in operating general office equipment such as a calculator, fax, copier and computer.

GUIDELINES: Written guidelines include Federal, State and local laws, rules, regulations, departmental policies and procedures. Guidelines are generally clear and specific, but some may require judgment and application to a specific situation.

COMPLEXITY: This position is responsible for assisting Attorneys and the Finance Director. The work consists of difficult financial duties.

SCOPE AND EFFECT: The purpose of this position is to assist the Director in performing accounts receivable and billing duties of the Firm. Errors could result in financial losses and could harm the availability of funds in the future.

PERSONAL CONTACTS: Contacts usually include co-workers, other firm support staff, attorneys, and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services and resolve problems.

PHYSICAL DEMANDS: Work typically involves sitting at a desk or table, with intermittent standing, stooping, walking, bending or crouching. Employee may occasionally lift light objects, up to 25 lbs.

WORK ENVIRONMENT: Work is typically performed in an office.

SUPERVISORY RESPONSIBILITY: n/a.

Minimum Qualifications:

High School Diploma.

Five years’ experience in performing responsible financial and/or billing duties. Any equivalent combination of education and experience may be considered.

Valid Georgia Driver License.

Job Type: Full-time

Pay: From $38,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• McDonough, GA 30253: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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