Job description

We are a small, family owned chain of retail paint stores in Southern California. We’ve been in business over 50-years; and are continuing to grow. This position is responsible for receiving, processing, and entering all invoices to be paid into the accounting system (QuickBooks.) The position is also responsible for matching invoices to packing slips for merchandise vendors, and will be the point of contact for our stores for things like supply orders, requests for service in stores, and other duties. Applicants should have good interpersonal skills and be open to various other office support functions.

Responsibilities

● Process vendor payments by receiving, processing, verifying, and entering invoices into QuickBooks

● Work with Vendors to resolve problems and issues such as verifying invoices received against vendor Open Items statements, reconciling payments when there are questions, obtaining W9 forms when needed, resolving other invoicing and payment issues.

● Process employee expense reports

● Maintaining historical records of all invoices, reports, receipts, and checks by saving documents properly on the network

● Being point of contact for retail stores for issues such as ordering supplies, arranging for repairs when needed, ordering uniforms, and other support issues

● Work with stores to confirm Packing Slips to Invoices from Suppliers

● Assist in general office operations: answer phones, accept customer credit card payments over the phone, perform additional support tasks as needed

Qualifications

● Friendly and Positive. Works well with others and open to training and instruction

● Prior Accounts Payable experience and familiarity with QuickBooks highly desirable

● Basic knowledge of Microsoft Excel and Word

● Detail oriented with careful attention to invoice details

● Working knowledge of office devices (computers, printers), email and websites (eg: Amazon, Staples, FedEx, etc)

● Customer-service oriented

● Comfortable with varying tasks and taking on ad-hoc assignments as needed that would be expected in a small business environment

Job Type: Full-time

Pay: $17.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• North Hollywood, CA 91605: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you know how to use email and basic Excel?

Experience:

• Accounts Payable: 1 year (Preferred)

Work Location: In person

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