Job description
Accounting Assistant Part-Time
As a leader in the jewelry industry, our mission is to create exceptional customer experiences in a culture of integrity and respect. We promise high-quality merchandise and brands, and as a recipient of the Best Places to Work in Indiana, we strive to provide a dynamic environment in which employees can thrive and grow.
The Accounting Assistant position was created to perform various accounting activities that contribute to the effective performance of the department, help meet department and store goals, and support management in upgrading and improving accounting systems and processes.
Additionally, this role works closely with Sales, Sales Support, Merchandising, and the Watch and Jewelry Shops, providing exceptional customer service and support to these internal departments.
Various activities and tasks are performed in this role, and daily responsibilities may shift from time to time as requested by leadership. The ability to work with others cross-functionally is critical.
The Accounting Assistant must demonstrate a high degree of honesty, integrity, and confidentiality at all times.
Essential Functions:
Accounts Payable: Assist with accounts payable functions including vendor relations, check/ACH/wire disbursements, research outstanding checks and credits, 1099 and tax related matters, and ensure timely, accurate payments.
Reconciliation and Reporting: Assist with various billing and sales reconciliation and reporting, including the tracking and reporting of consigned inventory, and credit card transactions.
Inventory: Assist with inventory receiving and physical inventory counts. Ensures accurate coding of inventory, and assists with researching variances.
Backup: Serve as a backup and additional support for Shipping, Watch Shop, and Sales Support.
Perform ad hoc functions as needed.
Typical work hours will total 20 hours per week. Longer work hours will be expected during peak times.
Critical Skills, knowledge and behaviors:
- Ability to work well in a team environment with a positive attitude and excellent customer service skills
- Attention to detail and strong accuracy
- Ability to gather information, interpret information, problem solve and make informed decisions
- Good organizational skills and ability to multi-task with a high level of efficiency
- Excellent time management and attention to deadlines
- Be service oriented and consistently meet and exceed expectations
- Be self-directed and motivated to accomplish departmental goals and objectives
- Communicate effectively - oral and written communication skills
- Ability to work well with both employees and outside contacts, such as vendors
- Proficient computer skills, with strong data entry abilities
Experience, education, degrees and licenses:
- High School Diploma or equivalent required, college degree preferred
- 2-3 years of Accounts Payable experience required
- Working knowledge of Sage Accounting Software preferred
- Proficient in Microsoft Excel and related Office applications
- Applicants must be currently authorized to work in the United States on a full-time basis
Physical Demands and Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; climb stairs; use hands to finger, handle or feel; and reach with hands and arms, and some carrying of packages and boxes of inventory (up to 20 pounds). Position also requires sitting for extended periods of time.
About Reis-Nichols Jewelers
Reis-Nichols Jewelers is a high end, luxury retailer and is one of the nation’s largest and most respected privately held retail jewelers in the country. Their rich history in the jewelry industry dates back to 1919. A family owned business who values their employees and embodies their cultural motto -
Work Hard, Have Fun, and Take Care of Each Other.
In addition to being a destination for the perfect engagement ring, Reis-Nichols designs and manufactures one-of-a-kind jewelry and has professional watchmakers in their certified watch repair facilities. Reis-Nichols is also an authorized retailer to many internationally known luxury brands such as Rolex, Patek Philippe, David Yurman, Roberto Coin, Mikimoto, JB Star, Cartier, Breitling and Tag Heuer, to name but a few.
With two locations in the greater Indianapolis region, they are the area’s premier jeweler with a focus on providing personalized service. Their free-standing flagship store exceeds 11,000 square feet and is located on the north side in the luxury retail shopping district of Indianapolis. The Greenwood location is the destination for south-side clientele and is located just south of Greenwood Park Mall.
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