Why us?

the Nines, A Luxury Collection Hotel, Portland is seeking an Accounting Assistant to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest! Poised in the heart of the city center , within the walls of the stately Meier & Frank Building one of Portland's most beloved landmarks, the Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

As part of Sage Hospitality , we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests and our communities as leaders in our field who are authentic, humble, innovative and flexible operators driven to anticipate needs and exceed expectations.

Job Overview

The Accounting Assistant maintains the property’s Accounts Receivable, Accounts Payable, functions alongside the lead positions of these two roles, in a timely, accurate manner in accordance with accounting policies and procedures. Sort and compile documents for group billing. Verify amounts and codes on various forms for accuracy.

Responsibilities

• Work closely with sales managers to ensure accurate/timely group billing and follow up with and manage hotel A/R aging.

• Assist in training of accounting practices within other departments to ensure understanding of SOPs and compliance audit requirements.

• Verify that purchasing procedures are followed; i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.

• Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

• Process all approved invoices for payment -ensure all appropriate signatures and back-up attached. Pay all hotel invoices in a timely manner -ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

• Handle all vendor inquiries and reconcile vendor statements. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner. Interface checks and submit a log of all manual checks to the Assistant Controller.

• Respond to customer issues/complaints/problems in a quick efficient manner to maintain a high level of customer satisfaction and quality service.

• Prepare reports and communications to the Controller, Assistant Controller and other Hotel Executive Committee members on revenue issues/problems and other pertinent information.

• Maintains a friendly, cheerful and courteous manner at all times.

Qualifications

Education/Formal Training

One to two years of post-high school education.

Experience

One year of experience in similar role. Accounting background preferred, but not required.

Knowledge/Skills

• Ability to compile facts and figures.

• Prefer intermediate MicroSoft Office skills. Excel and Word.

• Ability to make decisions based on general policies and procedures.

• Ability to operate a computer and calculator.

• Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.

• Must have ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lifting, carrying of files/papers - typically 10-15 lbs.

• Bending/kneeling required for transporting documents and filing.

• Mobility - must be able to move between offices and hotel and help during an emergency situation.

Environment

Prolonged sitting at indoor, thermostatically climate-controlled work area under florescent lighting

Benefits

the Nines Hotel is certified Gold for Sustainability at Work. As one of Oregon’s Healthiest Employers, the Nines offers perks that are comparable to progressive employers.

• Medical, Dental, Vision and more to all full-time associates.

• All associates can enjoy ourcomplimentary cafeteria.

• 401k matching for all our associates.

• Hotel discounts atmarriott.com.

• Many other perks, benefits & discounts for all our associates!

• Save on your parking and public transportation costs by using our pre-tax savings account.

• $50 TriMet monthly subsidy!

Bold. Bright. Caring. Energetic. Driven. Strategic. Daring. To deliver the type of outstanding experience we aim to provide our guests, we need remarkable individuals who are passionate and committed to making a difference.If this sounds like you, then explore the career positions at Sage Hospitality that await you.

ID: 2023-18135

Position Type: Regular Full-Time

Property : The Nines

Outlet: Hotel

Category: Finance & Accounting

Min: USD $23.00/Hr.

Max: USD $25.00/Hr.

Tipped Position: No

Address : 525 SW Morrison St

City : Portland

State : Oregon

EOE Protected Veterans/Disability