Job description

Nichirei Sacramento Foods Corporation, is hiring an Accounting Administrative Assistant to join our rapidly expanding team in the West Sacramento area. The successful candidate will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meeting; This candidate will be results-oriented, have a demonstrated ability to work individually and on a team, and be adaptable as responsibilities change and as the department builds out its strategy and team.

RESPONSIBILITIES

• AP entry, check preparation and reconciliation for quarterly and annual audits;
• Create contract files, project codes and payment schedules annually;
• Vendor management and reconcile monthly credit card receipts;
• Prepare selected general ledger account reconciliations;
• Maintain files, including filing of general ledger journal vouchers, cash receipts and accounts payable documentation, and other miscellaneous filings;
• Ensure compliance with generally accepted accounting principles and companies policies, procedures, internal controls and contracts;
• Assume responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies;
• Keep management informed of any significant accounting problems or internal control issues in the organization;
• Complete special projects and miscellaneous assignments as required
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution;
• Open, sort and distribute incoming correspondence, including faxes and email;
• File and retrieve corporate documents, records and reports;
• Greet visitors and determine whether they should be given access to specific individuals;
• Prepare responses to correspondence containing routine inquiries;
• Make travel arrangements for executives;
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
• Attend meeting to record minutes;
• Answer phone calls and direct calls to appropriate parties or take messages;
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board and other meetings;
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issue, and housekeeping, to aid executives;
• Provide clerical support to other departments;
• Reports any concern to a manager;
• Processes purchasing requests from employees and place the orders to suppliers;
• Processes invoices and creates slip sheets;
• Communicates with supplier/logistic company to confirm shipping schedule for inbound/outbound;
• Process inbound/outbound documents and notify other employees on the schedule; and
• Drafting and editing internal and external correspondence, event coordination, and researching special projects.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Business Administration and, or 3-5 years of relevant experience and proven ability with accounting systems, databases and Microsoft Office programs preferred (Excel, Word, Outlook);
• 3+ years general admin/project coordination experience;
• Strong attention to detail, and commitment to consistently providing high-quality deliverables;
• Excellent organizational, project management, research, problem-solving, and time management skills;
• Solid computer skills (MS Office);
• Ability to work on multiple tasks simultaneously with a strict adherence to deadlines;
• Excellent team collaboration, to work flexibly and interactively within the Impact Investing team;
• Effective verbal and written communications skills;
• A positive attitude and willingness to help out as needed;
• Ability to work in a collaborative team environment, and with all organizational staff; and
• Ability to multi-task and work independently and make sound decisions and meet deadlines without close supervision.

BENEFITS

• Competitive Health and Wellness Package including:
• Medical Insurance with 80 % of Premium for employee coverage, paid by Shinmei and 65% of Spousal/ Dependent coverage, paid by Nichirei
• Dental Coverage provided by Blue Shield; and
• Vision Coverage provided by Blue Shield.
• Life Insurance;
• Simple Retirement Plan;
• Paid Holidays to include New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving and day after Christmas;
• 5 Days of Sick pay per year; and
• 80 hrs of paid vacation time a year.

"_Nichirei Corporation is an (EOE) Equal Opportunity Employer and is committed to equal employment opportunity for all employees. We celebrate diversity and all employment decisions at Shinmei, are based on the company’s business needs, job requirements and individual qualifications, without regard to race, color, religion, or belief, national, social or ethnic origin, sex (including pregnancy), gender identification, age, physical, mental or sensory disability, and all other status protected by California and Federally mandated laws and regulations. Nichirei Foods Corporation follows necessary guidelines required by California ban-the-box regulations in all hiring decisions. Nichirei is (ADA) American Disabilities Act compliant. For those who are disabled, please notify HR of any reasonable accommodation requests."_

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 1 year (Preferred)

Work Location: One location

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.