Are you looking to work for a great team and for a great cause? Do you have experience with accounts payable, accounts receivable, and are highly organized with exceptional attention to detail? If so, the Alameda County Community Food Bank may be looking for you as our next Accounting Assistant.

The Accounting Assistant will provide support to the finance department and performs accounting tasks related to accounts receivable and payable functions. This role will be heavily involved in processing invoices and expenses using our automated payables system, Concur. This includes ensuring the proper and accurate entry and coding of accounting related transactions, invoices, expense reports, and the timely submission of vendor invoices and payments. This position will also be responsible for agency support and cash receipts data entry in an efficient, accurate, and timely manner. This position requires strong internal and external communication skills to understand purchases, invoices and payment for proper allocation and reporting. He/she will work with outside vendors, subcontractors, public agencies, and internal staff form various departments to complete his/her responsibilities. This position will perform work to ensure that the organization is in full compliance with ACCFB policies, generally accepted accounting principles and internal control guidelines. Success in this role will rely heavily on having a strong background in accounts payable, computer proficient, high attention to detail, great organization, communication, and time management skills.

Essential Functions/Responsibilities

• Process all cash receipts, accounts payable invoices, corporate credit cards, and employee reimbursements to ensure timely payment. This includes, but is not limited to, receive, organize, and maintain purchase orders files, obtaining appropriate approvals, ensuring mathematical accuracy of the invoice, calculating sales and use tax on invoices where appropriate, entering invoices into automated accounts payable system, maintaining vendor master file.
• Resolve aged A/P items and discrepancies through communication with employees and vendors.
• Support the Accounting Supervisor with monthly reconciliation of assigned general ledger accounts and prepare journal entries and petty cash bank reconciliation.
• Support the AR & Inventory Accountant with agency member accounts. This includes monitoring of aging balances, make courtesy calls to member agencies related to past due balances, post invoices/orders, and prepare monthly statements and reports as needed.

Knowledge, Skills and Abilities

Required Competencies

• Minimum one year accounting experience.
• Must have excellent organization, time-management, and task-management skills; able to manage competing priorities and remain agile in a constantly changing, deadline-driven environment.
• Superb judgment; ability to handle confidential information with great sensitivity.
• Strong interpersonal communication skills; effective listener, writes clearly and informatively, seeks clarification by asking questions, knows when to say “I don’t know” or ask for help.
• Ability to interact effectively and respectfully with individuals of diverse backgrounds, experiences and personalities; adept at tailoring communication style for a range of audiences and technical abilities.
• Advanced computer skills including MS Word, Excel, Outlook and PowerPoint.
• Self-directed; able to take initiative and work effectively both independently and within a team.
• Impeccable attention to detail; able to maintain precision in work product despite constant interruptions.
• Valid California Driver’s License and insurable driving record.

Preferred Qualifications

• Accounting experience and familiarity with basic Accounting principles.
• Experience working with database software, Microsoft Dynamics Nav-Ceres.

Experience in a nonprofit environment with a variety of stakeholders deeply rooted community values.

Personal Attributes and Values

• Passion, enthusiasm, focus, and creativity around Alameda County Community Food Bank’s vision, mission and values of community, leadership, transparency, innovation and diversity.
• Demonstrates humility, integrity and honesty; inspires the trust of others.
• Contributes to building a positive team environment; gives and welcomes feedback; shows desire to learn and grow, both personally and professionally though this work.
• Highly motivated self-starter and a quick learner; strong work ethic with an orientation toward innovation and process improvement.
• Sense of humor deftly combined with a roll-up-your-sleeves, can-do attitude!

Physical Requirements

This role is able to work a partial-remote schedule, but requires a minimum of 3 days per week on-site at our 7900 Edgewater Drive facility in Oakland. The in-person work takes place in an open office environment, with a large, attached warehouse. Physical activities necessary in the performance of this job include the abilities to: sit and work at a computer workstation for up to five hours at a time; move throughout the 118,000 sq ft. Food Bank facility in performance of duties; bend, lift and carry up to 30 lbs. on occasion; communicate in clear speaking voice in person, before large groups and over the phone; and access transportation for team errands and occasional travel to local events and meetings with external parties.

Benefits and Compensation

This is a full-time, non-exempt position working Monday through Friday, 8:30 a.m. to 5:00 p.m. (one-hour unpaid lunch, a 37.5 hour work week). The non-negotiable starting hourly wage is $27.82 per hour (approximately $54,200 per year). Scroll down for benefits information.

If you meet these qualifications and want to join our mission, please submit your resume and answer our application questions by clicking the apply button below.