Job Summary

Performs professional and technical accounting and financial duties for a County Division. Work involves preparing budgetary, accounting, financial and statistical records; reviewing and analyzing financial transactions and identifying technical issues. May include grant applications, financial reports and budget documents as assigned. Performs Division accounts payable, accounts receivable and payroll functions.

Essential Functions

• Performs a variety of accounting duties pertaining to the preparation, maintenance, and administration of the Division budget.
• Analyzes historical costs and projects future financial needs; prepares the annual budget for the division; administers the approved budget; monitors expenditures; prepares budget reports; and prepares budget amendments as necessary.
• Performs Division accounts receivable functions; prepares accounts receivable invoices; prepares billings for client services; receives and reconciles payments; assigns payments to proper cost center; verifies posting of receivables; maintains accounts receivable records; and prepares bank deposits.
• Performs data entry for accounting operations and to verify accuracy; prepares a variety of financial and accounting records and reports; analyzes historical costs and projects future financial needs.
• Serves as a subject matter expert in all aspects of the practices, procedures, and policies that govern the duties of the Financial Operations; provides compliant and consistent audit and QA/QC of procurement and accounts payable matters and provides training and guidance to client Divisions on all aspects of these processes, from requisitioning to invoicing to payment.
• Performs division accounts payable functions; prepares purchase order requests; prepares invoices for payment authorization; assigns expenditures to proper cost center and submits to Clerk’s Finance division; verifies positing of expenditures; maintains accounts payable ledger and records.
• Enters and maintains automated and manual accounting records; performs data entry for accounting operations and verifies accuracy; reconciles general ledger accounts.
• Conducts internal reviews and audits within the Division to ensure all accounting, financial and budgeting activities comply with approved budget, and County financial and administrative policies and procedures.

ADDITIONAL FUNCTIONS

• Prepares a variety of financial and accounting records and reports including revenue and expenditure reports, executive summaries, aging reports, etc.
• Performs special projects, analysis and reports related to the financial condition and accounting records of the Division.
• Establishes and maintains Division accounting policies and procedures.
• Assists with the annual audit by an outside firm; researches and provides information and documentation to auditors.
• Maintains inventory records of division equipment, materials and supplies, orders office supplies as necessary.
• Prepare authorization requests for facilities repair and maintenance; maintains Division OSHA reporting information and submits to Risk Management.
• Performs other related duties as required.

Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

Minimum Qualifications

• Bachelor’s degree in accounting or a related field required.
• One (1) year of related experience preferred.
• Candidates without a related degree should possess four (4) years of related experience.
• Fingerprinting required.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.