Accountant
Job description
Accountant I
The purpose of this classification is to perform intermediate clerical and technical work involving the preparation and maintenance of fiscal and accounting records; performing related work as required. Work is performed under regular supervision of the Deputy Finance Director or Director of Financial Services.
Employees in this classification are eligible for career path progression to Accountant II after meeting the established Accountant III career path requirements.
Accountant II
The purpose of this classification is to perform skilled, analytical and highly responsible administrative work in the planning, organizing and implementing of the City’s Finance Department programs under limited supervision of the Director of Financial Services. An employee in this class is required to exercise independent judgment and initiative in analyzing and providing recommendations regarding Financial Services functions. Areas of assignment include, but are not necessarily limited to, Accounts Receivable, Payables, Budgeting, Fixed Assets, Bank Reconciliation, Purchasing, Procurement, Warehouse/Inventory and other Financial Services related functions.
Employees in this classification are eligible for career path progression to Accountant III after meeting the established Accountant III career path requirements.
Salary Range: $62,879.44 - $85,567.46
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Accountant I
Completes bank reconciliation by downloading daily cash debit and credit reports; reviews cash receipts on a daily basis, and completes a comprehensive review of the cash receipt credits to the General Ledger (GL) at the end of each month.
Reviews and verifies financial transactions and accounting entries related to accounts payable, accounts receivable, fixed assets, and other accounting functions.
Reviews daily cash receipts reports for municipal fees and fines; checks accuracy of transaction codes and amounts.
Calculates accounting charges and prepares journal entries; prepares general ledger reports and trial balances; identifies discrepancies or problems and makes necessary adjustments and corrections; reconciles and balances reports.
Completes month end reconciliation for Sales Tax, Fuel Tax and/or any other statutory filing deadlines that need to be met.
Closes out general ledger accounts and prepares journal entries for year-end; assists in gathering information and preparing documentation for the City's comprehensive annual financial reports.
Posts, checks, balances, reconciles, and adjusts a variety of financial records and accounts relating to accounts payable or accounts receivable;
Enters receiving information into system for payment.
Reviews invoices, checks extensions, additions, proper coding, and other pertinent data; processes for payment.
Acts as liaison between Financial Services, purchasing, and vendors regarding payment or other problems.
Operates calculator, computer terminal, and other standard office equipment incident to establishing, updating, and maintaining records.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
Accountant II
Performs all functions in the Accountant I Classification.
Perform a variety of accounting duties in support of accounting programs including accounting, financial reporting and fixed assets; preparing monthly journal entries; and reviewing and authorizing claim vouchers.
Provide responsible staff assistance and support to the division manager or department head.
Participate in the posting, balancing, and reconciliation of the general ledger and subsidiary accounts; ensure all transactions comply with accepted accounting practices.
Monitor and balance various accounts; verify availability of funds; classify expenditures and revenues; research and analyze transactions to resolve problems.
Prepare a variety of monthly, periodic, and annual financial and statistical reports and accounting summaries required by the City, outside agencies, and the requirements of law.
Update the chart of accounts in the financial management information system; respond to inquiries and provide information regarding account numbers.
Recommend and assist in the preparation and implementation of division goals and objectives; implement approved policies and procedures.
Assist in the annual closing of the City's financial records and in the compilation and review of the annual budget.
Participate in the maintenance of general ledger and accounting control records; reconcile various bank accounts to the general ledger including travel, bond and coupon, deposits, and investments.
Prepare audit schedules and confirmations; respond to inquiries from auditors and provide information within area of assignment.
Assist other departments in preparation and maintenance of financial records.
Conduct and prepare reports on financial and revenue studies as directed.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
Accountant I
MINIMUM QUALIFICATIONS
Bachelor's degree in accounting, finance, or business administration; and- One (1) year previous experience in financial accounting; and
- Must have completed Excel Beginner Certification/Course or complete within six (6) months of hire.
- Previous experience in financial accounting in the public sector;
- Previous experience with City's Enterprise software.
MINIMUM QUALIFICATIONS
- Bachelor's degree in accounting, finance, or business administration;
- Must have completed Excel Intermediate Certification/Course or complete within six (6) months of hire;
- Attain Project Management Qualification (PMQ) Certification within twelve (12) months in position;
Must have three (3) years of combined local government experience in two (2) of the following specialty areas:
Accounts Receivable: Experience in issuing invoices and reconciliation from subledger to GL. Must understand collections, write off processes and overall department functions towards this area
Payables: Experience processing all invoices, 121 and tracking them through the system via a purchase order or GL review. Should understand retainage, year end and 1099's. Must understand overall department policies in this functional area.
Bank Reconciliation: Experience in reconciling and understanding the overall cash flow. Must understand overall cash handling citywide within all of the departments.
Budgeting: Experience in the budgeting process, calendar/timelines, budget amendments and departmental requirements of this area.
Purchasing: Should be able to process a purchase order, understand the overall functions of purchasing including thresholds and encumbrances at year end. Must have full of understanding of the State and City Policies in this area.
Fixed Assets: Must understand the overall reconciliation of fixed assets, year end accounting functions and the accounts that are related to CIP and assets.
Grants: Must understand the overall reconciliation of grants, year end accounting function including the Schedule of Expenditures for both Federal and State Grants. Should be able to review a reimbursement request for accuracy and proper documentation for submittal.
Previous experience with the City's Enterprise software.
COMMUNICATION COMPETENCIES
Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.
Ability to prepare accurate and thorough written records and reports.
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
Ability to establish and maintain harmonious working relationships with supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public.
Accountant I
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of bookkeeping terminology, methods, procedures, and equipment.
Knowledge of standard office procedures, practices, and equipment.
Knowledge of accounting principles and related data processing equipment.
Skill in the use of computer terminal and word processing equipment.
Ability to understand and follow oral and written directions.
Ability to establish and follow detailed work procedures.
Ability to post accounts and to perform mathematical computations with speed and accuracy.
Skilled in the use of a variety of office machines and some typing ability.
Ability to establish and maintain effective working relationships with supervisors, employees, and contractors.
Accountant II
Knowledge of operations, services, and activities of governmental finance and accounting programs, financial reporting, and fixed assets.
Knowledge of generally accepted finance and accounting principles and procedures.
Knowledge of principles and practices of general ledger preparation, maintenance, and reconciliation.
Knowledge of principles and practices of mathematics and statistics.
Knowledge of principles and practices of budgeting.
Knowledge of governmental accounting principles, theories, and practices.
Knowledge of financial research and report preparation methods and techniques.
Knowledge of automated financial management systems.
Knowledge of modern office procedures, methods, and equipment.
Knowledge of English usage, spelling, grammar, and punctuation.
Knowledge of pertinent Federal, State, and local laws, codes, and regulations applicable to Financial Services.
Knowledge of financial services policies, practices, procedures unique to the City.
Knowledge of and the ability to use all computer hardware and software programs related to area of
assignment.
Skill in effectively managing and completing multiple assignments in a fast-paced environment.
Ability to provide high quality customer service.
Skilled at thoroughly researching and analyzing data, and reaching logical conclusions.
Ability to accurately reconcile information contained on reports.
Ability to work with and maintain confidential information.
Ability to learn, interpret, apply, and explain relevant codes, rules, regulations, policies, and procedures.
Ability to verify, balance, and adjust accounts based on a review and reconciliation to general ledger, sub ledger and/or trial balances.
Ability to process forms and records.
Ability to accurately track authorizations and expenses.
Ability to perform general administrative, data entry, and accounting tasks.
Ability to effectively interact with the public, supervisors, co-workers, other department staff, and with outside agencies.
Ability to accurately perform account analysis to assist with budget related items.
Demonstrates proficiency at calculating, compiling and summarizing financial data.
Demonstrated ability to effectively communicate both orally and in writing.
Ability to troubleshoot, research, and resolve complex accounting related duties with minimal oversight.
Ability to recommend effective advancement for departmental procedures and assist in implementing change.
Demonstrated ability to establish and maintain effective and harmonious working relationship with all persons interacted with during the performance of duties.
Ability to periodically evaluate Standard Operating Procedures (SOPs) and identify and recommend updates as needed.
PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Tasks require the ability to perceive and discriminate visual cues or signals. Tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
VETERANS' PREFERENCE
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.
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