Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.

The Academic Scheduler I utilizes the College’s designated system to reserve classrooms for meetings and events; supports maintenance of the course catalog and room inventory; and schedules credit and non-credit classes and final exams. The Academic Scheduler I works collaboratively and under the direction of the Academic Scheduler II to ensure timely and accurate system additions or changes to curricula; supports maintenance of an accurate system representation of prerequisites; and supports acquisition of accurate academic information for the College catalog and other publications. The Academic Scheduler I supports the implementation and/or maintenance of all College ERP systems such as DegreeWorks; Banner, Resource 25/25Live, etc.).

Specific Responsibilities

• Schedule credit and non-credit classes and final exams as directed.

• Under the direction of the Academic Scheduler II, maintain the course catalog and master schedule. Ensure that faculty room assignments comply with Americans with Disabilities Act (ADA) accommodations approved by the College’s Office of Diversity and Equity.

• Engage in ongoing systems maintenance and implementation of scheduling optimization tools as directed.

• Build, cancel and maintain Catalog and Section level courses in an accurate and timely manner consistent with divisional goals and objectives, while meeting competing and fixed deadlines which correspond to the College’s registration cycles.

• Replicate Section level courses from one semester to the next, while maintaining and ensuring the quality and integrity of all related data.

• Support the monitoring of enrollment throughout the registration cycle.

• At the Catalog and Section levels, support maintenance course fee data and course prerequisite and co-requisite requirements using the College-approved system; use third-party reporting tools on an on-going basis to ensure the accuracy of this data.

• Advise the College community on approval of any new/revised programs or courses as directed.

• Support the Scheduler II in efforts to ensure the functional and efficient use of instructional space, and assist in the development of reports to aid in the management and oversight of academic space utilization for all campus locations.

• Support monitoring of the impact of section changes to determine the effects on other modules, including Financial Aid, Records and Registration, Admissions and Faculty Load.

• Under the direction of the Academic Scheduler II, work to identify issues and recommend improvements in systems and operations that impact students and faculty.

• Deliver quality customer service to both internal and external constituents in a professional, helpful and courteous manner.

• Other duties as assigned.

Minimum Qualifications

• Associate’s degree or equivalent course work required. Any and all degree(s) must be from a regionally accredited institution of higher learning.

• Demonstrated ability to be highly organized with the ability to effectively prioritize tasks in order to meet deadlines and produce consistently accurate and detailed work required.

• Excellent administrative and organizational skills required.

• Computer proficiency utilizing MS Word and Excel required.

• Experience utilizing an enterprise-wide information system required.

• Ability to work extended hours, when needed, is required.

• Demonstrated ability to exercise good judgment in evaluating situations and making assessments for decisions required.

• Strong attention to detail required.

• Excellent verbal and written communication skills, ability to work both independently as well as collaboratively required.

• Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.

Preferred Qualifications

• Bachelor’s degree preferred.

• Experience in an academic environment with academic course scheduling skills utilizing technical software preferred.

• Previous experience supporting credit/non-credit educational curricula and programs preferred.

• Knowledge of class scheduling models and utilization reporting preferred.

• Banner preferred.

• Experience using a degree audit system, such as Degree Works, preferred.

Work Location

Main Campus

Benefits

• 100% College-paid medical, dental and prescription drug for employees and all of their eligible family members
• College-paid life and disability insurance
• College closes for Winter Break the week between Christmas and New Years and for a week in March for Spring Break
• College operates on a 4-day work week during the summer months (off on Fridays)
• Most employees work from home one day each week
• Tuition remission (for classes at the College)
• Forgivable tuition loan (for classes at any accredited academic institution)
• 403(b) retirement plan with 10% College contribution
• Health care and dependent care flexible spending accounts

Special Instructions to Applicants

• Interested persons should complete an online application.
• Cover letter of interest and CV/resume REQUIRED.
• Name and contact information for three (3) references REQUIRED.
• Employment offers are contingent upon successful completion of background checks in accordance with the Pennsylvania Child Protective Services Law.
• Must be legally eligible to work in the U.S. Community College of Philadelphia is an affirmative action, equal opportunity and equal access employer.

Salary Grade or Rank

I