Job description

Job Title: Warehouse Manager Date: 5/17/2023

FLSA: Full-time, Exempt

Reports to: Vice President of Programs

Summary:

Reporting to the Vice President of Programs, the Warehouse Manager will oversee operations in SEE

International’s Santa Barbara headquarters. This skilled multitasker will manage the receiving,

handling, storing, packing, and shipping activities of a small (approximately 3000

sq ft.) warehouse, ensuring that quality standards are met or exceeded. The Warehouse Manager

must achieve inventory accuracy, coordinate order fulfillment, and track shipping times for medical

and equipment supplies associated with more than 100 programs each year. The ideal candidate is

exceptionally detail-oriented and able to manage multiple facets of warehouse operations

simultaneously.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Coordinate shipping/receiving for SEE Programs and Educational courses.

• Manage supply and equipment donations with the organization’s overall goals and

objectives in mind.

• In collaboration with VP of Programs, Medical Director and Programs team, research equipment

and coordinate needed maintenance, repair, and testing of current inventory.

• Manage supply inventory and maintain an up-to-date inventory control procedure.

• Manage administrative needs of the warehouse, with support of volunteers.

• Develop reports for accounting needs and programs reporting.

• Prepare end of year audits specific to inventories and surgical count.

• Attend and participate in monthly Programs/Warehouse meetings and all-staff meetings.

• Create detailed manifests and shipping information via our inventory management system.

• Inspect equipment, tools, and machinery regularly, and oversee general maintenance when

necessary.

• Track shipments to ensure shipping and receiving in a timely manner.

• Serve as a liaison with donors and supply recipients when needed.

• Maintain a safe and healthy work environment by establishing and enforcing standards and

procedures and by complying with legal regulations.

To perform the job successfully, an individual should demonstrate the following competencies:

Communication - Speaks clearly and persuasively in positive or negative situations; listens and

gets clarification; Responds well to questions; Demonstrates group presentation

skills; Participates in meetings. Excellent communication skills, both written and verbal. Selects

and uses appropriate communication methods.

Collaboration – Works well with others, including internal and external parties; Exchanges ideas

and feedback; Communicates with others to work towards a common goal; Flexible and adaptable to new

changes.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment;

Supports and explains reasoning for decisions; Includes appropriate people in decision-making

process; Makes timely decisions.

Organizational Support - Follows policies and procedures; Completes administrative tasks

correctly and on time; supports organization's goals and values; Supports affirmative action and

respects diversity.

Professionalism – Approaches others in a tactful manner; Reacts well under pressure;

Treats others with respect and consideration; Accepts responsibilities for actions.

Project Management – Develops project plans; Coordinates projects; Communicates changes and

progress; Completes projects on time and within budget.

Strategic Thinking – Develops strategies to achieve organizational goals;

Understand organizational strengths and weaknesses; Analyzes market and competition; Identifies

external threats and opportunities; Adapts strategy to changing conditions.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily. The requirements listed below are representative of the knowledge, skill,

and/or ability required. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

Education/Experience:

Minimum high school diploma and appropriate experience (warehouse processes and procedures,

advanced in manifest collection and producing); and a minimum of 3 years’ experience working for a

distribution warehouse of a non-profit, health-related focused organization preferred.

Language Ability:

Read, analyze, and interpret business, professional, technical or government documents. Write

reports, business correspondence and procedure manuals. Effectively present information and

respond to questions from managers, clients, customers, and the public.

Math Ability:

Applies advanced math skills. Calculates figures and amounts such as discounts,

interest, commissions, proportions, percentages. Advanced accounting and business financial

concepts and their applications. Applies analysis and computes percentages, ratios, and

proportions.

Reasoning Ability:

Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive

variety of technical instructions in mathematical or diagram form and deal with several abstract

and concrete variables.

Technology Skills:

1. Microsoft Suite: Outlook, Calendar, Word, Excel, PowerPoint, Teams, and SharePoint

2. Software: Zoom and Activate experience is a plus

Advanced experience with Microsoft Office (Outlook, Excel, Word, SharePoint) and SCM+/databases for

warehouses preferred. SEE International uses Acctivate, an inventory management system that

integrates with QuickBooks. Advanced knowledge in Acctivate or an alike system is highly desired.

Certificates and Licenses:

High school diploma or equivalent with three or more years of experience in a warehouse role.

Supply Chain management or logistic certification preferred but not required.

Work Environment:

Ability to effectively perform in a fast-paced environment and adapt to organizational changes.

Have a strong ability to communicate via phone and email with remote working colleagues.

Physical Demands:

Must regularly lift and /or move up to 40 pounds and able to travel domestically when needed. This

position requires longer hours of sitting and standing.

Salary & Benefits:

$67,000- $75,000 depending on experience. Benefits include medical, dental, vision, short/long term

disability, life insurance; 403(b) retirement plan; as well as paid vacation, holiday, and sick

time. T

This is a full-time, in-person position.

The above job description is not intended to be an all-inclusive list of duties and standards of

the position. Incumbents will follow any other instructions, and perform any other

related duties, as assigned by their supervisor.

Job Type: Full-time

Salary: $67,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Goleta, CA 93117: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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