Job description
VEHICLE REPAIR SHOP CLERK
JOB SUMMARY:
Provides clerical support to our vehicle maintenance shop and fleet services department by maintaining records of inventory, processing purchases or repair orders, invoices, ordering and maintains communication with internal and external parties.
JOB DUTIES & RESPONSIBILITIES:
· Maintains records of inventories, invoices and vehicle status and forwards them to appropriate personnel.
· Possess professional etiquette through phone and e-mail communication and respond to them in a timely manner.
· Responsible for ordering parts from preferred vendors/suppliers with an on-going sense of urgency and efficiency, confirming orders throughout the day and holding the vendors/suppliers accountable to delivery times.
· Responsible for the intake of all auto parts and inspection of each part received for accuracy, proper pricing and damage.
· Label and distribute parts with proper repair orders and ensure proper parts are issued to proper technicians and return/re-orders incorrect or damaged parts and ensure credit received from supplier and document promptly in the repair order.
· Track incomplete order status (outstanding orders, backorders and credits) and follow-up as necessary.
· Schedules pickup for vehicle is ready to leave the shop.
It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management
REQUIRED KNOWLEDGE, SKILLS/ABILITIES:
· Excellent verbal and written communication skills.
· Excellent interpersonal and customer service skills.
· Excellent organizational skills and attention to detail.
· Excellent time management skills with a proven ability to meet deadlines.
· Ability to function well in a high-paced and at times stressful environment.
· Proficient with Microsoft Office Suite or related software.
· Good grammatical and spelling skills, and ability to develop correspondence, reports and operational directives.
· Ability to work as part of a team and independently.
· Knowledge of auto parts (preferred)
EDUCATION and/or EXPERIENCE
· High school diploma or equivalent
· Two (2) years of clerical experience
· Knowledge of auto parts (preferred)
· Ability to work with computers and the necessary software typically used by the department.
· General clerical aptitude
PHYSICAL DEMANDS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to satisfactorily perform these essential functions without causing undue hardship for the employer.
· Continuous sitting up to 2 hours per shift.
· Ability to work continuously on a telephone/computer/scanner/fax/copier or other office equipment for up to 2 hours or more per shift with scheduled breaks.
· Frequent periods of walking and/or standing
· Occasional lifting and carrying up to 20 lbs.
· Frequent grasping, reaching, pushing, pulling, bending, twisting.
#AOJ
Job Type: Part-time
Pay: $15.00 - $17.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Weekend availability
Ability to commute/relocate:
- Sierra Blanca, TX 79851: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Required)
Experience:
- clerical: 2 years (Preferred)
Work Location: In person
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