Job description

We are currently looking to hire a full-time event coordinator to represent our in-house staffing agency, Samplers Inc.

What do our companies do? We help our clients (generally marketing agencies, retailers, liquor distributors/suppliers, and brands) promote their products and complete other marketing tasks such as merchandising or data collection. Samplers Inc. is a nationwide W2 employer with a database of field staff who complete this type of work, and we are always recruiting and bringing on new employees as well.

For more information Big Orange Productions and Samplers Inc. and what we do, we suggest finding us on Facebook or Instagram!

Staffing Coordinators play a key role in our company's success. Staffing Coordinators work on multiple projects simultaneously. The goal of each project is simple: select people to represent our client's brand and prepare those people to show up at the event and do a great job. Let's be clear, however, getting to that finish line is not always easy. With most Staffing Coordinators booking multiple projects and hundreds of people each weekend, it takes a unique skillset to succeed.

Do you...?

- Want an entry level job with a high level of independence? You will be given various tools (phone, computer, database, training, etc.) to do the job. To that you will add your own interpersonal skills, problem solving ability, and drive to become successful.

- Strive for excellence? In your personal, work, or school life, do you always want to do better and be better? Our company has grown and thrived as a result of hard work and never settling for average and always striving for excellence.

- Take accountability for your actions? The blame game has no place here. Owning both our successes and failures allows us all to learn and grow.

- Handle stress well? It is 9am on Saturday and a brand ambassador who is scheduled for an event at 11am calls you to say she is sick and cannot work. 5 minutes later, you receive another call from a different brand ambassador also canceling for his event. What do you do? The ability to remain calm under pressure and solve problems is critical.

- Want career advancement opportunities? Our entire management team has been promoted from within and many started as Staffing Coordinators.

Duties:

- Selecting and scheduling employees for shifts.

- Communicating with field employees on an ongoing basis (phone, email, text message, etc.) to ensure they are prepared to successfully execute assigned shifts and all their questions are answered.

- Following internal Human Resources policies and guidelines regarding managing event staff.

- Learning clients' internal systems for reporting & compliance.

- Serving as liaison between clients/company management and field employees.

- Communicating daily with management about program specifics.

- Tracking event paperwork and invoicing.

- Communicating with clients regarding project details, as assigned.

- Recruiting and screening event staff for client projects as needed.

Ideal Candidate Qualities:

- Professional and assertive verbal and written communication skills

- Comfortable working in a fast-paced environment

- Proven scholastic or business experience

- MS Office skills including Outlook, Excel and Word

- Quick learner of technology (internet, database, online applications, smart phones, etc.)

- Problem solver with ability to analyze situations/processes and quickly determine an appropriate solution

- Ability to multi-task and handle stress of multiple demands being placed upon you at once

- Willing and able to answer emails/phone calls from field employees/clients/management during nights/weekends/etc. (being "on call")

- Positive attitude and sense of humor!

Schedule: Currently our team is hybrid with Wednesdays being a required in-office day. At any point, candidates should be available to work in the office at some point in future. Since a lot of our projects happen on the weekends, weekend hours will be required, and our team has almost always handled weekend work from home. Staffing Coordinators can work with their managers to determine weekday flexibility to help balance work and personal lives.

Technology: Staffing Coordinators will work with computers/phones in the office and will be given a company iPhone so that clients/talent can reach you after hours. All Staffing Coordinators should have a personal computer and internet access at home so that they can work from home as well.

Benefits: Health, dental, and vision insurance. PTO (paid time off) and paid holidays. Life insurance and retirement planning assistance available. Casual office environment and dress. Ability to work from home & flex time (approved by management).

Job Type: Full-time

Pay: $950.00 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Pawtucket, RI 02860: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Recruiting: 1 year (Preferred)

Work Location: Hybrid remote in Pawtucket, RI 02860

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.