POSITION DESCRIPTION

SUMMARY:

This hybrid position will provide direct support to VOAMI’s Vice President of Social Services in day-to-day operations, administration, growth, and expansion of Social Service Programming.

ESSENTIAL JOB FUNCTIONS:

• Administrative
  • Assist in supporting the Vice President of Social Services with daily operations
  • Schedule, coordinate and facilitate meetings
  • Assist in hiring process and onboarding process for Social Service staff
  • Maintain due dates for grants, applications, and milestone events for pogroms
  • Collect data, reports and information that support current and future programming
  • Maintain office equipment, mail documents / packages, and copy as needed
  • Order supplies relevant to project implementation
  • Manage local purchases and required documentation
  • Manage Social Services Stakeholder Database
  • Administrate quarterly data reports in partnership with Data and Compliance Manager
  • Process Vice President’s American Express receipts for agency reconciliation
  • Assist with implementing up-to-date program files, policies and employee forms
  • Coordinate with Administrative Support Staff as needed

• Projects
  • Assist in supporting the Vice President of Social Services in Strategic Planning and Growth
  • Assist in representing VOAMI with Public and Government Stakeholders
  • Develop and maintain relationships with potential funders, stakeholders, and community agencies
  • Provide implementation support of special projects within social services
  • Support social services in recruiting, training, and talent management
  • Support the facilitation of events for consumers, staff, and stakeholders
  • Represent VOAMI at state and regional meetings that support social services
  • Track, follow-up, and ensure timeliness of projects implemented by Social Services
  • Assist in Developing launch plans for new programs and services within Social Services
  • Engage community and internal stakeholders for feedback on new potential projects
  • Oversee and Facilitate Intern Recruitment Efforts for social services
  • Oversee and manage collection, compellation, submission, and storage of success stories
• Compliance
  • Assist in auditing overall Social Service portfolio program performance in partnership with the Vice President and Data and Compliance Manager
  • Align all recommendations to comply with VOAMI policies and procedures
  • Align all recommendations to comply with best practices according to Commission on Accreditation of Rehabilitation Facilities (CARF)
  • Coordinate with Compliance staff regarding the update and implementation of policy updates

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Excellent organizational skills and ability to multi-task
• Ability to work in fast-paced work environment
• Keen sense of business acumen
• Familiarity with office equipment and general office procedures
• Ability to make sound decisions
• Ability to produce accurate work product in a timely manner and consistently meet deadlines
• Strong interpersonal, written and verbal communication skills
• Must be detail oriented and able to work independently

REQUIRED EDUCATION AND EXPERIENCE:

• • Educational background may include a bachelor’s degree in business, public administration, public health, psychology, social work or another related field strongly preferred.
  • Combination of experience and education can be considered in lieu of degree.
  • Experience with grant writing and grant management preferred
  • Two years’ experience in human services or nonprofit agency
  • Must maintain a valid Michigan driver’s license and driving record that satisfies insurability requirements
  • Must have home high-speed internet to work from home.

ESSENTIAL REQUIREMENTS:

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals to perform the essential functions. While performing the duties of this job the

employee is frequently required to sit, stand walk, talk, see, hear, and drive. The vision requirement

includes close and distant vision.

Environmental Working Requirements:

Work is done in either an on-site or remote office environment with exposure to computer screens. Works

closely with Managers and Directors within the Social Services department.

VOAMI is an equal opportunity employer that is committed to diversity, equity and inclusion for both our employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.