Job description

Job Summary

The Administrative Assistant will issue work orders and purchase orders or inspections, gather all information to invoice inspections and enter information into city/county inspection compliance engine for 1st FP Services.

Job Duties

• Create inspection work orders and job folders for 1st FP Services.
• Issue Purchase Order number for inspections, if applicable.
• Gather all information and bill out inspection invoices for 1st FP Services.
• Log-in inspection reports to the correct compliance engine or city for sprinkler, fire alarm, and backflow reports.
• If client sprinkler or fire alarms systems are yellow or red tagged, forward reports to the city/county Fire Marshall.
• Log-in new customer information, if needed, to building reports and download reports to server.
• Scan all inspection invoices to shared file.
• Check inspection time sheets for employees.
• Ensure all backflow test gauges are updated and backflow licensed.
• File timesheets in the correct location.
• Schedule inspections on an as needed basis.
• Review invoices that are greater than 60-days past due on a monthly basis.
• Any other job duties as assigned.

Required Skills/Abilities

• Excellent organizational skills and attention to detail.
• Excellent written and communication skills.
• Proficient in Microsoft Office and QuickBooks.

Supervisory Responsibilities

None.

Education/Experience

• High School Diploma or GED required.
• Bachelor’s degree in Business Administration, Accounting, or related field preferred.
• One year of relevant experience required.
• Texas Notary Public preferred but not required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Buda, TX 78610: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What are your pay requirements?

Experience:

• MS Office: 1 year (Required)

Work Location: In person

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