Job description

University of Colorado Medicine (CU Medicine) is the region’s largest and most comprehensive multi-specialty physician group practice. Our 3,500 University of Colorado School of Medicine physicians and advanced practice providers bring their unparalleled expertise at the forefront of medicine to deliver trusted, compassionate health care services. CU Medicine also delivers business operations and administrative services to support patients and providers. Our primary and specialty care clinics, along with our partnerships with the top hospitals and facilities in Colorado, provide patients with personalized care in their communities.

Due to the hybrid nature of this role, we will only consider candidates who currently reside in Colorado or those with tentative plans to relocate to Colorado.

On-site Expectations:

• Initial Training (approx. 2 months): on-site 5 days per week
• Post-Training: on-site 3 days per week

PLEASE NOTE: The individual hired for this position will be required to be fully vaccinated against COVID-19 or furnish proof of an approved medical or religious exemption. In the event you are contacted by CU Medicine regarding your candidacy, please direct any questions to the recruiter at that time.

The Business Support Specialist II will work under the direction of the Division Administrator and Division Chief and will provide administrative and patient scheduling support for the faculty in the Division of Gynecologic Oncology. The individual in this position will be responsible for daily activities within the Division which include but are not limited to: calendar management, procurement requests, academic and clinical scheduling, meeting coordination/preparation, processing expense reimbursements, coordinating travel arrangements and reimbursements, and providing general support to various clinical trials as requested. The Business Support Specialist will spend approximately 50% of their time managing administrative tasks and 50% of their time supporting patient scheduling.

Duties include but are not limited to:

• Planning, organizing, and managing the administrative activities of the Division (ie. Meetings, events, conferences, outreach, and marketing)
• Managing and coordinating business-related travel for Division faculty and staff, including booking airline reservations, solving travel challenges, processing travel expenses and reimbursements, and maintaining accurate records of expenditures (i.e., Professional Development Funds).
• Helping with administrative processes to include scheduling interviews, creating itineraries, and conducting post-interview evaluations.
• Coordinating calendars for assigned faculty.
• Assisting in employee/non-employee expense reimbursements, including assisting with travel coordination for division guests via recruitment or invited speakers.
• Registering and scheduling new Gynecologic Oncology patients.
• Procuring new patient medical records in a timely manner.
• Routing correspondence to referring physicians and other appropriate care providers.
• Sharing in answering incoming telephone calls from patients and referring physicians.

Requires a high school diploma or equivalent. Prior experience in a healthcare setting is a plus. Must demonstrate the ability to act independently, have excellent interpersonal skills, and be able to maintain positive work relationships. Due to the nature of our patient population, the individual in this position must be able to handle complex situations and sensitive information in a professional and sympathetic manner. Additionally, proficiency in Outlook and Microsoft Office suite is a must. Fluency in Spanish is a benefit but is not required. The ideal candidate will possess a willingness to work collaboratively and cooperatively with all members of the General Gynecology team.

TO APPLY FOR THIS POSITION, please visit our website at www.cumedicine.us and reference job #720. All applications MUST be submitted via our website.

CU Medicine is dedicated to ensuring a safe and secure environment for our staff and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees prior to their employment. We are an equal opportunity employer.

The listed pay range (or hiring rate) represents CU Medicine’s good faith and reasonable estimate of the range of possible compensation at the time of posting and is based on evaluation of competitive market data.

A variety of factors, including but not limited to, internal equity, experience, and education will be considered when determining the final offer.

CU Medicine provides generous leave, health plans and retirement contributions which take your total compensation beyond the number on your paycheck. Find information about our benefits here

CU Medicine supports a Tobacco Free Workplace Environment which prohibits smoking and the use of tobacco products on CU Medicine property, Anschutz Medical Campus and adjacent business locations.

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