Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country. Our organization fully supports service members transitioning from active duty to civilian life and pledge’s our commitment to actively hire veterans of the U.S. Armed Forces. Military personnel who have been formally trained or have relevant experience obtained while in service may meet educational requirements and are encouraged to apply for job opportunities at BSA.

The Laboratory Protection Division has an opening for a Senior Administrative Services Assistant.

Position Description
The Laboratory Protection Division has an opening for a Senior Administrative Services Assistant to provide administrative support within the Maingate Visitor Center and the Badge Office. The position is for a highly skilled and motivated individual that will perform basic and complex administrative tasks, for both the Maingate Visitor Center and the Badge Office.

Essential Duties and Responsibilities:

Roles:

• Provide support to the Badge Office/Maingate Visitor center in administrative functions, which includes but not limited to:
• Verify authorization to access the site by consulting the Visitor’s database, People/Soft, and TBIS.
• Process all the events for the laboratory including Open to the Public.
  • Issue temporary photo identification passes.
  • Check Visa, Passports, and all required Immigration Documents for site access.
• Prepare and issue ID badges for all Laboratory employees, guests, retirees, and family members.
  • Issue vehicle stickers and placards.
  • Input accurate data in the vehicle registration system.
  • Encode badges for access using the C-Cure system.
  • Run various reports in C-Cure for departments.
  • File, and maintain files for all badges issued.
• Respond to questions and resolve problems related to the badging office.
• Provide customer service to visitors and assignees to BNL.
• Collect expired badges; badges returned to housing and human resources, etc., then enter history into C-Cure system and destroy badges.
  • Utilize computer system (Label Writer) to generate temporary badges.
• Main back-up for processing and screening visitors at the visitors’ reception center at the main gate.

Required Knowledge, Skills, and Abilities:

• Requires six (6) years of relevant experience; or a Bachelors degree in a business field plus two (2) years of relevant experience; or an Associates degree plus four (4) years of relevant experience. Additional education in related fields may offset qualifying experience.
• Ability to handle non-routine office matters.
• Must be highly efficient, well organized and have problem solving skills.
• Excellent verbal and written communication skills
• Ability to work independently and prioritize workload.
• Ability to handle multiple areas of work.
• Ability to identify and resolve issues encountered within own area of responsibility, act proactively to develop solutions and provide recommendations to avoid problems
• Proficient in Microsoft Office software suite (Outlook, Word, Excel), SharePoint, PeopleSoft HR/ PeopleSoft Financials, and/ or similar Human Resources/ Financial Management systems.
• Excellent interpersonal skills; collaborative, team-orientation

Preferred Knowledge, Skills, and Abilities:

• Familiarity with C-Cure System, TBIS, Dymo Label (Visitor Badges)
• Familiarity with Visa, Passports, Immigration Documents
• Familiarity with Adobe Professional

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

• Medical, Dental, and Vision Care Plans;
• Flexible Spending Accounts;
• Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave);
• Lab-funded Retirement Plan;
• 401(k) Plan;
• Flexible Work Arrangements;
• Tuition Assistance, Training and Professional Development Programs
• Employee Fitness/Wellness & Recreation: Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis)