Job description
Posting Information
Posting Information
Posting Number
2023401
Posting/Functional Title
Senior Administrative Assistant
University Pay Plan Title
Sr. Admin Asst
Location
San Marcos
Department
Institutional Inclusive Excellence
Recruitment Type
University Employees Only
Job Type
Full-Time
Monthly Salary
$4,166.67 - $4,658.98
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- High school diploma or equivalent
- Experience as an administrative assistant
- Proficiency in Microsoft Office Suite, to include Word, Excel and Outlook
- Budget experience
- Experience preparing official correspondence
- Strong organizational skills and attention to detail
- Experience in SAP
- Experience with Texas State University’s travel, purchasing, and accounting processes
Preferred Qualifications
- 3 years of experience as an administrative assistant to an executive
- 3 years budget experience
Job Description
The Senior Administrative Assistant to the Associate Vice President for Inclusive Excellence (AVP) is responsible for daily administrative operations of the office; providing technical and administrative assistance in the development and implementation of procedures and policies; planning and executing the activities of the AVP; and ensuring office efforts are completed in a successful and timely manner.
Job Duties
- Provide administrative assistance directly to the AVP
- Maintain AVP calendar
- Maintain communication between the AVP and the Vice President for Inclusive Excellence
- Maintain communication between the AVP and other division offices
- Perform initial administrative review of incoming correspondence and documents
- Perform drafting, proofreading, and editing documents paying special attention to detail
- Review of AVP correspondence
- Prioritize Vice President’s requests by taking immediate action
- Process PCRs
- Oversee procurement of office
- Oversee departmental budget and monitor financial expenditures
- Coordinate IT issues
- Provide support to the Executive Assistant for the Vice President for Inclusive Excellence as needed
Additional Information to Applicants
Job Open Date
03/02/2023
Job Close Date (posting closes at midnight)
03/30/2023
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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