Work Mode: Onsite

Location: Kohler, WI

Opportunity

Reporting to the VP/GM Service Businesses, the Sr. Administrative Assistant will perform administrative duties of both confidential and general nature for the VP/GM Service Businesses. Prepare correspondence, memorandums, and reports, requiring individual initiative and responsibility; assist in the research, analysis of trends, expense and statistical reporting. Requires broad knowledge of Company’s enterprise structure and key stakeholders. Maintain records and files and perform other administrative duties as required and requested. Schedule travel, appointments and meetings, manage calendars, travel & expense administration, create reports and communications. Screen calls, emails, mail and visitors; route and resolve information requests. Coordinates space and office organization, and special projects.

Specific Responsibilities

• Set up appointment schedules and keep appointment calendars in order. Process and appropriately route telephone calls, interoffice mail, external correspondence, and electronic mail. Manage internal and external group lists and the vacation calendars of the Services Team.
• Function as the intermediary between the Kohler Services staff as well as other company personnel, answering routine questions, setting up appointments, scheduling meetings, etc.
• Assist in the tracking process of Maximizing Performance Evaluations and quintile reviews ensuring that deadlines are met on a timely basis.
• Analyze reports and bring to the attention of the VP/GM trends and variances from objectives.
• Maintain confidential records and files.
• Schedule international and domestic travel arrangements to include ground and air transportation, hotel accommodations, and event scheduling.
• Assemble and submit Expense Reports for the VP/GM and Business Associate Directors.
• Review and approve Expense Reports for staff members reporting to the VP/GM.
• Create Purchase Orders for business purchasing for office including marketing, sales tools, office needs, suppliers, etc.
• Produce, assemble, and format key documents for Financial Plan, Strategic Plan, and other leadership meetings.
• Aid in creating and editing PowerPoint presentations. Coordinating work across team members for presentations, materials for deadlines.
• Maintain records on approved and pending ACTs (Authorized Corporate Transaction).
• Coordinate and administer resources: Mobile phone accounts, leases (vehicles, equipment), computer/IT, network and phone systems, coordination of large-scale printing and/or promotional needs, etc.
• Liaise with Kohler vendors to resolve issues.
• Manage office purchases (supplies, business machines, cleaning, water cooler, etc.)
• Additional responsibilities as assigned by VP/GM.

Skills/Requirements

• High school diploma required, associate or bachelor’s degree a plus.
• 3-5+ years administrative experience.
• Requires strong computer skills, flexibility, project-coordination experience, excellent interpersonal skills and the ability to work well with all levels of internal and external contacts. Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel, along with good keyboarding skills is required.
• Skills/Specialties include Administration, Event Planning, Executive Support, Scheduling, Travel Administration, Travel Planning. Strong computer skills, flexibility, project coordination experience, excellent interpersonal skills and the ability to work well with all levels of internal and external contacts. Team player with a strong service orientation and customer focus is a must. Requires an individual who is professional, maintains confidentiality, has a high energy level, and has demonstrated initiative and multi-tasking ability. Ability to navigate and create/print reports from a variety of sources. The successful candidate must be able to meet goals and objectives with minimal supervision.
• Must pass the following LTC Microsoft Suite Assessments: Word (advanced), Excel (Intermediate), PowerPoint (Intermediate).

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Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

Why Work at Kohler Co.?

Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates’ development to make that happen. So, we offer ongoing investment in each individual’s personal development and the opportunity to collaborate with others across functions and roles at Kohler.

In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!

About Us

Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at www.kohlercompany.com.

It is Kohler’s policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer.