Keystone Advisors is an independent Certified Public Accounting firm providing Audit, Accounting, and Advisory Services in the areas of financial and administrative management, organizational and business improvement, program management support, budget support, financial analytical services and reconciliation, technology management and staff augmentation in Chicago, Washington, DC, Alexandria, VA, and other metropolitan areas.

Keystone Advisors is looking for a Senior Accountant to join our team in Chicago, IL supporting one of our clients, a Non-For-Profit Health Care Provider in the Illinois Medical District. The organization is a teaching hospital that provides primary, specialty and tertiary healthcare services. The hospital has a staff of more than three hundred (300) attending physicians along with more than four hundred (400) medical residents and fellows.

Job Summary

The Senior Grants Accountant will be performing accounting tasks of a moderate to highly complex scope. Duties will include recording general ledger transactions, performing complex reconciliations, completing adjusting journal entries, preparing complex schedules, and performing monthly accounting closeout functions. Prepare budget and expense analysis reports, various calculations as needed, and reporting needed for compliance. Interacts and partners with Finance Team, external auditors, and other client & County Departments. Maintains and disseminates various written accounting policies and procedures. Provides guidance and oversight to team members.

Must have experience with Grants

Job Duties

• Performs accounting and other related duties for the organization
• Prepares and reviews journal entries, balance sheets, income statements, and variance analyses
• Oversees and coordinates general ledger maintenance
• Prepares reconciliations of complex accounts and completes other monthly close activities
• Verifies and reviews payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts
• Provides auditors with assistance; gathers and reviews necessary account information and documents to perform annual audit
• Performs and reviews the daily, monthly, and annual accounting, auditing, billing, monitoring expenditures, reimbursement requests, and reporting requirements under assigned grant agreements
• Responds to questions and provides requested information to funders, program staff and other finance staff
• Identifies weaknesses within, contribute to, and ensure the sustainability of improvement of accounting workflows
• Reviews to ensure all expenses are captured and costs figures used to assigned grants for billing and reporting before submission to funders
• Reviews calculated and recorded personnel and fringe benefit costs using of Time & Effort submitted by Program Leaders
• Reviews support for reimbursements to Departments from existing Grants for any allowable expenses incurred through their Corporate Funds
• Assists in preparing and reviews information used in the annual Grant budget appropriation and ensures that all positions are completely captured in the annual budget
• Assists in the preparation of and reviews information used for the Corporate Fiscal Year budget information
• Reviews the budgetary aspects of the position control for Grants
• Assists in preparing accounting files for review and audit by external or internal auditor
• Assists in the preparation and review of all regulatory reports and Grant billing as required in the Grant agreements, when necessary
• Meets and partners with program manager/staff on a regular basis to monitor Grant activities and expenses
• Ensure the maintenance and integrity of the General Ledger and provides technical direction to subordinate level activities
• Posts Grant related entries to the General Ledger. Reviews the General Ledger for accuracy and compliance with established accounting procedures
• Reviews daily reconciliation of the General Ledger and the Grants Accounting Subledger. Works to resolves any reconciling items and recommends any procedure changes to address or mitigate issues in the future
• Prepare and reviews supporting documentation and grant analysis reports to assist Grant program staff to manage the grants effectively, analyze variances and alert grant owners
• Prepares and reviews comparative reports, in accounting and statistical form, to locate variations, show fluctuation, show development of trends, to assist in effective monitoring, when needed.
• Generates and reviews various internal and external regulatory and/or informational reports as required
• Performs other duties as assigned by Finance Leadership

Minimum Qualifications

• Bachelor’s Degree in Accounting, Finance or other related field from an accredited college or university
• Three (3) years of accounting experience with a focus on grants
• Experience with EBS Oracle Financial System, or other similar Financial Systems
• Intermediate or higher proficiency in Microsoft Office, i.e., Excel such as SUMIFS, VLOOKUPS, MID/RIGHT/LEFT formulas, PivotTables, PowerPoint, and Word

Preferred Qualifications

• Certified Public Accountant (CPA) or Healthcare Financial Management Associate (HFMA) Certification
• Current experience with and understanding of U.S. Generally Accepted Accounting Principles (GAAP) and government accounting standards
• Experience in a hospital or healthcare system

Knowledge, Skills, Abilities and Other Characteristics

• Knowledge of Generally Accepted Accounting Principles (GAAP) and government accounting standards
• Knowledge with EBS Oracle Financial System, or other similar Financial Systems
• Knowledge and understanding of Microsoft Office applications Access, Excel, PowerPoint, and Word
• Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
• Ability to work independently with a high degree of accuracy and attention to detail
• Ability to manage multiple projects
• Ability to take initiative and applies Critical Thinking skills to complete tasks/projects aligned with department goals

Compensation Package:

• Competitive Salary
• Paid Time Off
• Health, Vision & Dental Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Short & Long Term Disability
• 401 (K) with company match
• Life Insurance

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