Job Description and Responsibilities

Working alongside the Talent Acquisition Manager, the Recruiting Coordinator will be responsible for contributing to implementing effective recruiting and staffing strategies to assist in attracting a diverse pool of qualified applicants. This position will also be responsible for assisting in all phases of the recruitment process, talent development and retention, along with the administration of human resource policies, procedures and programs.

Duties and Responsibilities

• Assist with talent acquisition and recruitment processes, including responding to applicant inquiries, sourcing of resumes & pre-screening candidates.
• Collaborate with the hiring manager and/or other HR staff during the hiring process to present candidates, schedule interviews and other onboarding details.
• Conduct employee onboarding processes which include initiating background screening procedures, preparing offer letter, I-9 form, entry into HRB/payroll system, communication with hiring manager for start date, issue parking pass and security badge.
• Maintain training records and compliance reports in the learning management system.
• Post and maintain job listings through the applicant tracking system (ATS).
• Run and provide reports related to applicants, hiring, turnover and compliance.
• Attend job fairs.
• Assist with benefit administration including maintaining databases.
• Assist employees with personnel related matters and refers employee to appropriate sources when needed. Respond to requests for verification of employment.
• Assist with distributing and processing mail for the department, both physical and electronic.
• Maintain Human Resources page on Intranet.
• Acts as a backup for payroll administrator.
• Distribute paychecks to employees on payday.
• Perform other duties and responsibilities as assigned.

Education and Experience

• High School diploma or equivalent, plus a minimum of 2 years of recent recruiting experience is required.
• Strong proficiency with the Microsoft Office Suite, i.e. Word, Excel, Outlook.
• Understanding of general human resources policies and procedures.
• Good working knowledge of employment and labor laws.
• Aptitude in problem-solving.
• Must possess excellent organizational and time management skills. Ability to handle multiple tasks with changing deadlines.
• Enjoy working both as a team and have the ability to work independently and accurately with highly detailed information, with a results driven approach.
• Demonstrate discretion and judgment necessary to work with sensitive and confidential data.
• Demonstrate the flexibility and professionalism to thrive in an extremely fast-paced environment.
• Excellent verbal and written communication skills.

Environment and Working Conditions

• Must function independently, have flexibility, personal integrity, and the ability to work effectively and to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Clear speech, reading, and hearing skills are required continuously.
• Comprehend oral and written instructions and specific ideas behind actions.
• Ability to relate to and work with the ill, disabled, elderly, and sometimes emotionally upset people within the community.
• Ability to assist in the evacuation of residents.

Job Snapshot