About the Agency:

The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health
• We create opportunities for New Yorkers through housing affordability
• We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion—the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team:
The Office of Policy & Strategy (OPS) leverages its expertise to guide and support HPD and its many Offices in their efforts to deepen their impact, optimize their efficiency, and become more data-driven, compliance-attentive, climate-adaptive, and mission-focused. To do so, OPS collaborates with staff and senior leadership from across the Agency, as well as with representatives from other Agencies. OPS carries out its work through delivery of rigorous data, policy, and financial/credit analysis; technical and statistical research; compliance awareness and adherence; and techniques in program visioning and design to all HPD’s areas of practice. OPS is comprised of the Division of Housing Policy, the Division of Strategic Operations and Analytics, the Credit & Special Underwriting team, and the Sustainability Office.
This Records Retention Officer role is within Strategic Operations and Analytics (SOA), which works to increase HPD's impact by analyzing and improving operations agency-wide. We do this by clarifying HPD program missions, objectives, and stakeholders; implementing initiatives that advance HPD's goals; analyzing data to deliver actionable insights to HPD programs; and increasing the agency's overall ability to leverage data.
Your Impact:
As the Records Retention Officer on the Performance Management & Public Information (PMPI) team within SOA, you will manage policies, implementation of procedures, and compliance operations to support records retention related to HPD programs and its mission to provide secure and safe affordable housing in New York City.
Your Role:
Reporting to the Director of Public Information, your role will be to demonstrate independent initiative and strong organizational skills to work in coordination with SOA team members and offices throughout the agency, including Legal and General Services, to enhance and implement HPD’s records retention policy and procedures.
Your Responsibilities:

• Oversee records management and retention policy and operations for the agency.
• Develop, implement, and administer agency records management and retention policies and related procedures and perform yearly reviews and updates of established policies.
• Collaborate with Legal, General services, program areas, and external parties on records retention functions and projects including retention schedule review, file management and organization, the creation of destruction requests, and implementing a long-term digital retention project.
• Perform day-to-day records management tasks and activities relating to storage, retrieval, retention, and disposition of records.
• Maintain filing system procedures, classification indexes, and automated records management system.
• Assign and manage file space, including preparing materials for storage.
• Manage contract with third-party records management organization, including monthly review and reconciliation of records management charges to ensure accurate billing.
• Act as the agency liaison for the Department of Records & Information Services (DORIS) to ensure all agency publications that are required to be submitted to the NYC Municipal Library via the library’s Government Publications Portal are delivered in accordance with the submission timeframes.
• Train staff on the procedures related to policies governing the maintenance of all agency documents, and train key liaisons on the records management system.
• Assist the Director of Public Information with implementing comprehensive privacy policies and procedures, and agency data privacy initiatives.

1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

• Knowledge of current records management standards and best practices, including demonstrated use of an electronic content management systems and archival or other digital records management projects.
• Familiarity with NYC DORIS policies and regulations strongly preferred.
• At least two years of experience with archival, records management, legal, and/or compliance required.
• A degree in a relevant field is strongly preferred, including but not limited to Library Science, Archival Science, American History, Political Science, or a related area.
• The strongest candidates will demonstrate interest in records management, public policy, or city government; however, these may be secondary to the candidate’s interest in applying his or her skills to the agency’s mission.

In addition, the Department of Housing Preservation & Development offers competitive salaries and the following benefits: Generous Pension Plans (The New York Employees' Retirement System);
401(k) and Roth 457(k) Retirement Savings Programs; U.S. Savings Bonds Flexible Spending Program; Health Benefits, Dental, Vision Coverage, Prescription Drug Program; Training and Professional Development; Opportunity for Scholarship; ‘College Savings Program; Paid Holidays and Generous Annual Leave.

HPD's vision is to promote strength and diversity in our workforce and an inclusive and equitable work environment.

Apply online.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

100 Gold Street

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.