Job description

Summary:

• Reporting to the Director of Facilities, in a multi-location educational setting, the Project Manager is responsible for execution of all assigned projects including capital improvements and building operations.
• The Project Manager is responsible for technical compliance, budget development and adherence, and project schedules and serves as the construction and facilities project management.
• The Project Manager works closely with all levels of management at both the campus and administration levels to ensure thorough and consistent communication and distribution of information.
• The Project Manager researches and stays current with Project Management best practices and is actively involved in business case development for new projects.
• The Project Manager, Building Services, supports both Facilities/Building Services and Capital Projects for American Career College, West Coast University and University Administration.
• This is an onsite position with the opportunity of moving to Hybrid at a later date.

Responsibilities:

• Manages service providers/vendors to ensure work is performed in compliance with contractual obligations and in a timely manner.
• Works with educational and program leadership on data gathering and programming for educational program-related projects, buildouts, and campus modifications.
• Monitors the need, scope, and estimates of contracted work throughout the campuses and facilities.
• Reviews the quality, scope, schedule, final costs, and invoicing following completion of projects.
• Provides project and construction oversight for facilities refresh and renovation projects.
• Responsible for technical compliance, budget development & adherence, and project schedules.
• Manages document management, change order management, project status reporting, and end of project close-out.
• Issues and reviews RFPs; obtains bids and makes recommendations for action.
• Plans, schedules, and coordinates campus moves/adds/changes with multiple vendors onsite.
• Regularly reviews and ensures compliance with department policies and procedures.
• Drafts, maintains, and reviews recurring reports and spreadsheets of activity related to service requests and facilities budgets.
• Initiates requests for insurance certificates.
• Manages the full invoicing process including reviewing invoices for accuracy, coding to the correct GL, processes through invoicing software, tracks invoices for payment and updates project management sheet.
• Responsible for gathering all pertinent information related to projects including contracts, bid packages, and RFPs.
• May assist with long-lead and/or complex building repair & maintenance projects at campus locations.
• May monitor campus for compliance with fire/life/safety codes, ADA, OSHA, and other regulatory requirements.
• Maintains department files in OneDrive and Smartsheet project management system.
• May be called upon to respond to building emergencies related to projects on the property and works with maintenance mechanics and service providers to resolve when needed.
• Reviews and interprets equipment manufacturer operating manuals, design documents and blueprints related to projects; conveys appropriate field information to the building maintenance mechanics.
• Travels to various campuses for both American Career College and West Coast University when needed (with manager approval).
• Manages the reallocation of usable resources and proper disposition of unneeded furniture, fixtures, and equipment during a project.

Education/Licenses:

• Bachelor’s degree in Design, Architecture, Engineering, Project Management, Business, or related field highly preferred.
• Must have a current driver's license.

Knowledge/Experience:
Required:

• Specializes in one or more related disciplines with advanced knowledge.
• Experience with Request for Proposal (RFP) process.
• Experience with Excel and MS Project or similar management software.
• Experience in administering projects.
• 3-5 years of relevant experience required.

Preferred:

• Managerial experience.
• Experience with furniture and product specification.
• Previous experience within an academic/educational institution.
• Experience in the construction field.
• Experience with space planning.
• Experience with CAD, Bluebeam, or similar program.

Salary:

• $66,126 - $95,893

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Job Type: Full-time

Pay: $66,126.00 - $95,893.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Project management: 1 year (Preferred)
• facilities managment: 3 years (Required)
• asset management/inventory: 1 year (Required)

Work Location: In person

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