Project Coordinator II (Education)
Full Time
Los Angeles, CA 90013
Posted
Job description
About Vanir:
Minimum Qualifications:
Benefits
How to Apply:
VEVRAA Federal Contractor
Contact Email: careers@vanir.com
Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.
We Participate in E-Verify
Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.
#LI-SF1
Vanir has been exceeding client expectations since 1964. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by
Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.
Job Description:
Essential Duties & Responsibilities:
- Provide all general administrative support to the College Project Team including correspondence
processing and distribution, routine filing, and maintenance of office supply stock levels. - Filing of all construction project documentation in a timely manner.
- Coordinate arrangements for meetings and training as required.
- Provide administrative support by conducting research, assisting on the preparation statistical
reports, and handling information requests. - Process RFIs, change orders, and other construction related documents
- Assists in preparing written materials including correspondence, reports, procedures, and guidelines
related to project file maintenance and document control - Review, proofread, and edit documents
- Preparing and documenting meeting minutes
- Oversees the review, approval, and payment process of contractor and consultant monthly
payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the
appropriate internal and external parties. - Logs invoice data into program management software system (Proliance).
- Maintain contact with associated groups and organizations (campus facilities, PMO, etc.)
- Assists Project Controls staff in preparing documents for PMO/District monthly reports and other
PMO Controls requirements. - Assists in providing general accounting and administrative support to the College Project Team as
directed. - Communicate with applicable program construction and professional services vendors as needed
- Identify vendor billing discrepancies or inconsistencies and resolve expeditiously
- Assists in contracts/task orders/purchase orders financial close out process
- Other duties as assigned.
Minimum Qualifications:
- 4-year degree from an accredited college or university
- 5 years of administrative experience in a fast-paced office environment
- Experience working on construction management programs and/or on a construction job site
- Must be proficient with Microsoft Office – emphasis on Excel
- Must have keyboarding/computer experience
- Must have very strong organizational skills, knowledge of office administration
- Must have a high level of interpersonal skills to handle sensitive and confidential situations and
documents - Position requires demonstrated poise, tact, and diplomacy
Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $65,000.00-$78,500.00.
Benefits
Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.
How to Apply:
If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.
VEVRAA Federal Contractor
Request Priority Protected Veteran Referrals
EOE Minorities/Females/Protected Veterans/Disabled
Contact Email: careers@vanir.com
Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.
We Participate in E-Verify
Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.
#LI-SF1
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