Are you interested in joining a growing 100% employee-owned company that offers professional development opportunities, values an excellent work life balance and giving back to your community? Are you seeking a team environment that collaborates well together, works hard, and has fun while doing so? If so, check out this opportunity to become an employee-owner of Haley Ward, one of the Best Firms to Work For™ in the country!

Haley Ward is seeking a Project Coordinator to join the Land Survey department in the Fort Myers, FL office.

About Our Company

A 100% employee-owned technical consulting firm, offering a range of engineering, environmental, and surveying services focused on delivering client-based solutions. At Haley Ward, our team of over 190 employee-owners value accountability and collaboration. These values drive us to provide every client with quality service that meets, and often exceeds, their expectations, and is one of the reasons clients routinely return to us for help. Haley Ward’s work philosophy is to take advantage of the benefits of collaboration, mentoring, and face-to-face communication in order to optimize our operations and performance for our clients.

Join our team and Haley Ward will provide you:

• Competitive salary
• Employee Stock Ownership Plan (ESOP)
• Competitive Health, Dental, and Vision insurance plans or a paid monthly stipend if you have insurance elsewhere)
• Generous company matched 401(k) plan with a Roth provision
• Paid Time Off (PTO)
• Eleven (11) paid holidays, including a creative holiday schedule
• Life insurance (company paid)
• Short and long-term disability insurance (company paid)
• Flexible Spending Account and/or Health Savings Accounts
• Health Reimbursement Arrangement
• Culture that provides work-life balance, professional development and is community driven
• And much more!

What you can expect to be doing:

• Serves as the initial point of contact with clients for project requests and updates.
• Interacts with clients to identify project requirements, scope and objectives.
• Ensures clients’ needs are met as the project evolves.
• Assists with communication between internal and external project participants.
• Fulfills requests for information from various outside parties.
• Completes research of public data and existing files of the firm
• Supports Project Managers in preparation of proposals and contracts.
• Sets up project files, both electronic and hard copy.
• Assists with project related correspondence.
• Maintains and updates project files.
• Responsible for project related filing.
• Tracks project close-out documents.
• May notarizes documents.
• May provide support to financial staff.

What you will need to succeed:

• Proven work experience as a Project Coordinator or similar role
• Minimum of a high school diploma or equivalent required, a college degree in Business Administration, or equivalent, is preferred. Current Notary Public status within the state of Florida preferred, but not required.
• Ability to maintain strict confidentiality regarding work performed.
• Must be proficient in Microsoft Office, including word processing, spreadsheet, and database software. Must be able to learn quickly to use the software programs of the office.
• Must have a sound knowledge and ability in business correspondence to proofread grammar, spelling and punctuation with a high degree of accuracy.
• Ability to handle multiple interruptions and adjustments to priorities throughout the day. Ability to work within a team setting with multiple contributors on projects. Ability to multi-task projects, people and events to get the job done.
• Ability to work within the office as a team player, supporting others in their roles and responsibilities to ensure the smooth running of the office and a positive work environment.

A criminal background check and driving record check will be conducted.

Haley Ward is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender identity, marital status, age, national origin, disability or veteran status, age or any other federally protected class established by law.

Location: Fort Myers, FL - Reliably commute or planning to relocate before starting work (Required)

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