Job description

Advance Storage Products is the country’s leading manufacturer of pushback systems, producing nearly half of systems sold in the US. Our warehouse pallet racking solutions are used in major installations for many Fortune 500 companies.

Advance’s state of the art rack system manufacturing facilities in Cedartown, Georgia and Salt Lake City, Utah were designed from the ground up, specifically to produce structural pallet rack and pushback industrial storage systems. The integrated production process ensures on time delivery, proper sequencing of production and excellent quality at competitive prices, for all types of rack projects for warehouses and distribution centers in the US and abroad.

Advance is looking for a Project Coordinator to support operations in our Huntington Beach, CA headquarters. Hybrid or remote schedule may be considered for the right candidate. We offer competitive benefits and generous paid time off programs. Come join the Advance Team and make a difference!

Summary:

The Project Coordinator will have primary responsibility for completing administrative tasks on projects and supporting the team of Project Managers. As a key resource to the Project Managers, this position will assist with ensuring project tasks are complete correctly and on-time and will collaborate with Project Managers, Sales, Sales Administration, Engineering, Accounting and the Operations teams as required.

DUTIES AND RESPONSIBILITIES:

• Track project status through the project phases of Engineering, Manufacturing, Shipping, Installing and Project Completion.
• Ensure Project Tasks are assigned properly, and on track (CSI ERP system).
• Assist Project Managers with creating Purchase Orders for Buyout items
• Follow up with Vendors on Purchase Orders, delivery schedules, and verifying proof of product deliveries to jobsites. Receive Buyout PO receipts in CSI (with confirmation from installer/customer).
• Process Freight PO receipts (in CSI), in coordination with the plant shipping supervisors and with confirmation from installer/customer.
• Assist Project Managers in creating Customer Care (W) Orders and Change Orders as needed
• Manage and process Parts-Only orders, and follow through from Order to Shipment
• Assist the Project Management Program Manager on special projects and other administrative duties

ACCOUNTABILITIES:

• Customer support is timely, thorough, and professional
• Work in a safe manner
• Live Advance’s core values

MINIMUM EDUCATION REQUIREMENTS FOR THIS POSITION:

• High School diploma or equivalent
• Associate or Bachelor’s Degree preferred

MINIMUM EXPERIENCE REQUIREMENTS FOR THIS POSITION:

• Three (3) years of experience in project coordination, customer service or related field. Experience with project management a plus.
• Working knowledge of standard concepts, practices, and procedures within the material handling industry.
• Demonstrated use of MS Office (Outlook, Excel, Word, PowerPoint), MS Teams

REQUIRED OUTSIDE TRAINING/CERTIFICATIONS/REGISTRATIONS FOR THIS POSITION:

N/A

CRITICAL SKILLS REQUIRED FOR THIS POSITION:

• Organizational skills applied in a multiple people support role for one to three (3) years
• Strong verbal and written communication skills
• Strong customer service focus
• Knowledge of, or ability to learn, product, service, or area of customer service specialization. Work efficiently with the ability to effectively manage and prioritize multiple tasks with tight deadlines
• Ability to act with integrity and professionalism

REQUIRED INTERNAL TRAINING FOR THIS POSITION:

• New Hire Orientation/On-boarding Training
• Ethical Standards and Business Conduct Training
• Anti-harassment Training
• Advance Information Technology Security Training

PHYSICAL REQUIREMENTS:

The work environment characteristics and associated physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 25 pounds at times
• Must be able to access and navigate each department at the organization’s facilities

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Advance follows all CDC guidelines to ensure a safe working environment for all team members.

Work Location: One location

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