Job description

HOURS: Tuesday- Sunday 10am-6pm shift

COMPANY OVERVIEW

Vesta Property Services provides property management and related services to developers of planned unit communities and residential associations. Headquartered in Jacksonville, Florida, Vesta offices are strategically located throughout the Sunshine State. Vesta employs over 1,500 trained and educated professionals providing a wide spectrum of services to residents of more than 300,000 homes in over 800 communities.

SUMMARY

Contracting of all entertainment including theatrical performances, dance bands, DJ's, tournaments and special theme events by researching and scouting events for the purpose of obtaining quality entertainment/events through promotional materials, references, visiting performing arts centers or other venues.

RESPONSIBILITIES AND DUTIESinclude the following:

· Scheduling of all events by coordinating dates for use of the Theatre or other locations with the responsible person before engaging entertainment. Book events, i.e., wine tastings, non-profit organizations, clubs, organizations

· Negotiate and engage a signed contract for performances, dances, theme events and educational symposiums by obtaining all pertinent accounting information (tax numbers, deposits, addresses, contacts telephone number), and theatrical requirements.

· Promoting events by obtaining publicity material for monthly newsletters, series brochures and press releases, and to ensure the material is available in a timely manner.

· Responsible for promotional materials (signs, posters, tickets, etc.) for events. All posters are to be screened weekly and updated.

· Coordinating, in advance, all requirements noted in the contract by meeting with management, housekeeping, maintenance or any other person required to make the event productive, including hotel reservations, piano tuning and catering of food as required. Informing all departments of special events schedule, equipment needs, set up and staffing requirements. This information will be updated weekly.

· Attend shows/events through completion for the purpose of introductions and to receive feedback as to the likes or dislikes of the customer. This will help in judging future entertainment, theme events and dance bands.

· Must be capable of a flexible work schedule, as the position requires attendance at special events, some of which may take place during evenings or weekends.

COMPETENCIES:

· Customer/Client Oriented.

· Ethical Conduct.

· Attention to Detail.

· Organized.

· Leadership.

SUPERVISORY RESPONSIBILITY:

The Program Coordinator has no supervisory responsibilities.

WORK ENVIRONMENT:

Spends majority of their time in an office setting. During meetings and events, the Event Coordinator will work on-site and collaborate with clients, hospitality workers, and meeting attendees.

PHYSICAL DEMANDS:

Irregular hours in the time leading up to a major event. During events, planners may work very long days, starting early in the morning and working late into the evening. Schedule can fluctuate based on date and time of event.

TRAVEL:

Some travel is expected for this position.

QUALIFICATIONS:

High School diploma or GED required.

2 years minimum previous experience in Event Coordination required.

Excellent public speaking and people skill required

BENEFITS:

One of the many advantages of working at Vesta Property Services and its family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Vesta benefits are offered to full-time employees (30+ hours per week).

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services employees and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to descript the principle functions of the job and should not construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Experience:

• Administrative: 1 year (Required)
• Prpoerty management preferred: 1 year (Preferred)
• Event planning: 1 year (Preferred)

Work Location: In person

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