Program Coordinator
Job description
Join the HJF Team!
The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.
HJF is seeking a Program Coordinator to provide administrative project coordination of multiple research projects in the Department of Pediatrics at the Uniformed Services University. Tasks will focus on ensuring that the research team completes regulatory paperwork and reports on time. The Program Coordinator makes connections with partners at the University and outside partners as needed, schedules meetings, helps to set agendas and takes notes to ensure completion of tasks. This is the entry level position for the program management track. It is characterized by introduction to developing and managing budgets, proposal development, and other related administrative duties.
Note: This site requires that the incumbent has lived in the US for three out of the past five years.
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Under supervision, ensures the terms and conditions of the award / funding vehicle are adhered to. Assists in ensuring all required reports are completed and submitted on time.
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Monitors study performance, analyses, and reviews results, and oversees implementation of new protocols as needed.
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Analysis of data and conduct of experimental tests procedures.
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Communicates with internal staff and external partners to the division and the university.
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Helps to schedule meetings for research collaborations and research activities such as focus groups.
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Provides administrative support under the direction of a supervisor.
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Assists in overseeing and managing collection, maintenance, analysis, and evaluation of information used in grant submissions, presentations, and publications.
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May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.
- Knowledge of organizational objectives, the federal budget process, and office automation.
- Ability to work completely independently and use sound judgement in solving problems.
- Coordinate many complex systems and programs simultaneously.
- Knowledge of project management principles and good communications skills.
- This position will take place primarily in a office setting.
- Bachelor's Degree required
- Minimum of 0 - 2 years experience required
Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
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