Job description

APPLICANTS MUST APPLY ONLINE AT https://illinois.csod.com/ux/ats/careersite/1/home/requisition/3926?c=illinois to be considered for this position.

Job Summary

This Program Coordinator position is to work as a team member with all Extension staff in responding to local requests for information and assisting with program delivery support. This full-time, 12-month position in the McLean County office (Unity Community Center site, 632 W. Orlando Ave, Normal, IL) is available contingent upon annual funding.

• 85% 4-H and After School Duties

Identifies critical priority needs and issues, with the assistance of other staff, to be addressed through 4-H programs.
Facilitates the planning of educational activities in an assigned area in conjunction with other staff and volunteers at Unity Community Center:
Supervise youth, youth tasks and assist in behavior management during programs and homework time
Ensure students are signed in accurately.
Ensure the safety and security of the facility
Greet all guests at the door
Report facility issues to the Business Manager, Office Support Specialist, and County Director if unable to resolve the issue.
Direct volunteer tasks and monitor volunteer behavior as needed
Facilitate and assist in the academic support program and enrichment programs
Assist in facility maintenance: vacuuming, sweeping, mopping, garbage, bathrooms, dishes, sanitization as needed.
Assist Educator in preparing lessons and activities for nightly programming slots as needed
Assist Educator in the development of behavior intervention structures as needed
Collaborate with colleagues to ensure coverage of youth in the library and adults at the entrance
Communicate with parents on upcoming events, student behavior issues, etc.
Track behavior, attendance, and late pick-up on tracking sheets, as needed.
Provide constructive feedback to volunteers and program leaders for more effective leadership.
Recruits Future Leaders 4-H Club leaders, act as a liaison between club and afterschool program
Communicate with appropriate departments and instructors at ISU, IWU, Heartland, and community organizations to recruit volunteers
Schedule and assist Educator in conducting training for volunteers and enrichment program leaders
Assemble volunteer materials and train other staff in the volunteer screening process
With Educator Evaluate volunteer roles and needs on a semi-annual basis
With Educator creates tasks and job descriptions for volunteers
Track volunteer activity, and report data monthly
Track volunteer background check process, submit documents to appropriate state agencies, and file returns accurately and promptly.
Ensure proper filing of volunteer file folders, timely destruction of inactive volunteers, and compliance with University policy for folders containing incident reports or dismissals from the program.
Recognize volunteers, program excellence, and youth as needed.
Volunteer Management
Special Events and Recognition Coordinator
With Educator, develop special event opportunities such as, Unity Gives Thanks, End of Year, BBQ, etc…
Timely distribution of marketing and invitations (minimum 6 weeks)
Coordinate food service with food volunteers and supporting organizations for special events.
OST coordinator
Formulate the OST program structure
Recruit specific volunteers for the OST program
Collaborate with volunteers to develop high-engagement self-contained learning activities
Book Rack maintenance
Food and Sanitation:
Obtain and maintain a food service handler’s certification; assuring compliance with McLean County Health Department food permit rules and regulations
Assists with coordinating snack helpers; recruiting and leading snack helpers.
Assists with ordering cleaning and hygiene supplies and maintains chemical logs
Assists with coordinating the summer lunch program.
Assists in coordinating Midwest Food Bank transportation and food boxes.

• 10% Data Reporting

Assists the 4-H YD Educator in evaluating program activities, developing impact statements, and recommending continuation, modification, or discontinuance of the program.
Works with staff and volunteers to collect, process, and maintain program records and data.
In conjunction with the 4-H YD Educator, prepare program reports.
Submit contact reports monthly.
Assists the 4-H Educator with the development and maintenance of financial support (i.e. grant writing and fundraising) for the conduct of the program activity.
Complies with all Affirmative Action/Equal Employment Opportunity policies and guidelines in all aspects of Extension work; assists Unit staff with data collection for Affirmative Action, Gender, and Targeted reports.

• 5% Other Duties

Participates in staff development and professional development opportunities.
Performs other duties as assigned by County Extension Director and 4-H Youth Development Educator.

Additional Physical Demands

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. The employee is responsible for securing personal transportation. A valid driver’s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors including, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well including, but not limited to, independently traveling to and performing work at different locations, lifting and moving items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer, and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu

Minimum Qualifications

High school graduation or GED
Any one or any combination that equals four (4) years/ 48 months of responsible volunteer or professional work experience in coordinating educational and/or community programs or activities
Volunteer/work experience coordinating educational and/or community programs or activities
College coursework in any field of study
60 semester hours equals two (2) years (24 months)
90 semester hours equals three (3) years (36 months)
120 semester hours or more equals four (4) years (48 months)

Specialty Factors

Demonstrated experience and/or coursework in volunteer management, working with youth audiences, and/or developing youth programming.

Knowledge, Skills and Abilities

• Strong written and oral communication skills.
• Skill in collaborating with diverse audiences (ethnicity, socioeconomic, ages).
• Ability to interact with school-aged youth, adult volunteers, and family guardians.
• Skill in volunteer recruitment and tutoring/mentoring experiences.
• Ability to work effectively with others individually and in groups.
• Ability to work as a member of a team.
• Ability to independently organize and prioritize work.
• Ability to compile, organize, and maintain complex files, records, and/or reports.
• Ability to learn marketing/promotion techniques for program activities.
• Ability to use Windows-based computer applications, standard office, presentation, and communications equipment.

Appointment Information

This is a 100% full-time Civil Service 0929 - Extension Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $19.48718/hour.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on April 24, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.eduwill not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kbuckley@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Postersto view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Job Type: Full-time

Pay: From $38,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Evening shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• work and/or college coursework working with youth: 4 years (Preferred)

Work Location: In person

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