JOB SUMMARY:

Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment. Work is performed under the general supervision of a clerical or administrative supervisor.

JOB SPECIFIC DUTIES:

• Uses independent judgment and initiative to perform administrative, clerical and secretarial duties in support of an individual employee or group of employees.
• Provides secretarial and administrative support to an upper-level manager.
• Provides general clerical support to an office, to include such tasks as data entry/maintenance, copying/distributing documents and materials, maintaining record-keeping and filing systems, etc.
• Provides clerical support within assigned functional area (processing/transactions, review of applications, scheduling training, scheduling facilities maintenance, reconciling financial records, assessing/collecting fees for a program, generating rep.
• Provides clerical support such as incidental typing, filing, ordering supplies, and sorting mail.
• Completes tasks and assignments associated with administrative support functions (licensure, personnel, purchasing, records management, inventory, or similar function).

MINIMUM QUALIFICATIONS:

High school diploma or GED AND Two years of general office or administrative experience.

PREFERRED QUALIFICATIONS:

Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess two or more of the following:

• Two or more years of experience in administrative or secretarial support.
• Two or more years of experience using MS Word and Excel; JTS experience a plus.
• One or more years of experience in accounting and/or personnel functions.
• One or more years of experience in preparing budgets and financial reports.

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION.

ALL APPLICATIONS WILL BE PRESCREENED.

DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER