Duties

The incumbent serves as a clerical and administrative assistant for the Africa Program Director and is responsible for administrative and logistical, and research planning and support for the Director’s schedule of activities, presentations, and travel. As such, the incumbent:

• Manages the Director’s daily and long-term calendar to include the Director’s schedule and appointments, responding to meeting and engagement requests, and calendaring blocks of time for the Director to complete program activities.
• Serves as the point of contact and source of information for the Program Director’s office coordinating communications with both internal and external sources.
• Maintains and updates the Program Director’s contact database.
• Provides outreach, liaison, and administrative support for the Director on program management, to include event coordination and funder/fundraising outreach.
• Drafts and sends invitations for Director’s Office virtual and in-person meetings, arranges for meeting room and A/V availability, and organizes all background materials, folders, and other necessary arrangements to ensure overall success of the meetings.
• Prepares agendas, meeting goals and outcomes, talking points (as needed), and agendas for meeting participants and the Director.
• Drafts and prepares a variety of letters and correspondence for the Program Director’s signature.
• Coordinates program timelines and deliverables with the Africa Program team and the Director’s office.
• Tracks and reports on Program Director’s activities.
• Supports coordination and engagement with Africa Program stakeholders, including new and existing funders and the Advisory Council.
• Makes and coordinates the Director’s domestic and international travel arrangements, and reconciles and closes-out the Director’s international and domestic travel.
• Organizes, maintains, and regularly updates Director’s Office files, and records for meetings and potential or ongoing projects and funding sources.
• Maintains records for all Director’s office expenditures, including honoraria, travel reimbursements, and preparing annual financial disclosure forms.
• Supports the processing and organization of financial contributions.
• Supports proofreading of documents prepared by the Program Director.
• Assists with the coordinating and finalizing of briefing notes, reports, and grant proposals.
• Assists with the recruitment of interns, and coordinates the work of interns assigned to the Director’s office.
• Drafts and prepares a variety reports, forms, and other materials related to program projects, as needed.
• Serves as the primary point of contact for the Advisory Council and funders during events.

Requirements

Conditions of Employment

• May be required to serve a one-year probationary period
• Pre- appointment background investigation
• Must participate in Direct Deposit/Electronic Funds for salary payment
• Must meet Selective Service Registration Act requirement for males.

How You Will Be Evaluated

• Benefits

  The Wilson Center provides a comprehensive and competitive benefits package to its nonfederal (Trust) employees which include insurance, retirement and work/life benefits.

  Please click the following link for information on Trust employee Benefits, https://www.si.edu/ohr/benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Your application package must include the following documents:

  Detailed resume or Curriculum vitae
  Proof of U.S. accreditation for foreign study, if applicable.

  Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.

  Failure to provide all required documents may result in the applicant being found ineligible for consideration.

• How to Apply

  Click on the "Apply Online" button on the upper right side of the page. Please Note:

  • You must apply for this position online through the 'Apply Online' button
  • Clicking the "DONE" tab does not submit your application. The "DONE" tab allows you to exit the system and save your information for completion at a later time. To submit your application, click the "FINISH" tab
  • The complete application package, including any required documents and responses to all questions, is due on the closing date of the announcement by 11:59 PM Eastern Time.

  Agency contact information

  Wilson Center HR

  Phone

  000-000-0000

  Fax

  000-000-0000

  Email

  Jobs@wilsoncenter.org

  Address

  Woodrow Wilson International Center for Scholars
  1300 Pennsylvania Ave. NW
  Washington, District of Columbia 20004
  United States

  Next steps

  You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your "junk" or "bulk" mail folder depending on your filters. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" or by contacting the Office of Human Resources Representative listed.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Open to all qualified candidates eligible to work in the United States.