HVCS a Division of Cornerstone Family Healthcare is actively recruiting for a Program Assistant to join our growing team in Kingston/Poughkeepsie NY.

RATE OF PAY/SALARY: $19.23 per hour

WORK LOCATION(S): Kingston, NY -AND- Poughkeepsie, NY

STATUS: Full Time

CORNERSTONE BENEFITS:

Competitive salaries I Health Benefits I Retirement plan I Paid Time Off I Sick Time I Flexible Spending I Dependent Care I Paid Holidays

CORNERSTONE’S MISSION:

Cornerstone Family Healthcare is a non-profit Federally Qualified Health Center with a mission to provide high quality, comprehensive, primary and preventative health care services in an environment of caring, dignity and respect to all people regardless of their ability to pay. For more than fifty years, Cornerstone has been responsive to meeting the needs of the communities in which we serve with a continued emphasis on the underserved and those without access to health care regardless of race, economic status, age, sex, sexual orientation or disability.

• The Program Assistant develops and maintains all administrative and office operation functions for the Ulster County office and provides programmatic support for the office when necessary, particularly for the Drug User Health Hub.
• Answer the telephone promptly using the standard greeting; accurately answer and refer callers/visitors to staff members in a timely manner.
• Welcome all staff and visitors promptly, with professional and attentive demeanor in order to maintain a friendly and professional front desk environment.
• Coordinate with and report to program supervisors for program-specific tasks/projects.
• Work closely with the Program Supervisor of the Drug User Health Hub to assist with programmatic needs.
• Maintain Sign-In-Log and meeting rooms reservation calendars.
• Keep the reception area neat, organized and supplied with agency informational material in order to promote professional appearance and front desk efficiency.
• Perform high-level administrative tasks that may be confidential in nature, including reports and professional correspondence.
• Maintain, monitor, and order supplies, water, and keys for Ulster County to ensure office functioning.
• Orientate all new Ulster County staff, prepare their space for them, and train them on office and data functions to ensure that a staff person can effectively use office equipment and systems.
• Assist with accurate and timely program data entry and filing in Ulster County.
• Routinely monitor, purge, and replenish all forms in the towers in Ulster County.
• Notify and coordinate with the Facilities Director regarding all facilities issues or problems in the offices.
• Process all outgoing mail; distribute all incoming mail and other deliveries to the appropriate staff.
• Open and close the offices as needed.
• Perform general administrative tasks, including enforcing cleanliness in the offices and keeping all shared spaces tidy.
• Participate in departmental meetings; sit in on the quarterly Safety Committee meetings and complete weekly safety checklists and quarterly fire drills; schedule and facilitate quarterly office meetings.
• Manage the food pantries in Ulster County by placing and organizing monthly orders, monitoring the monthly distribution logs, packing pre-made bags, and routinely checking expiration dates.
• Perform all duties with a strong customer service focus.

• High school diploma with 1 year of college; or a High School diploma with two years of the experience.
• At least 1 year of clerical experience and/or providing administrative support services,
• Proficiency in Microsoft Office: specifically Power Point, Outlook and Excel.
• Excellent writing, communication and organizational skills; Well-organized; ability to manage time and multiple tasks efficiently; familiarity with non-profit and/or human service agency operation, sensitivity to HIV/AIDS issues and ability to work independently.
• Bilingual (English/Spanish) is a plus.