Job description
FLSA Status: Non
-Exempt (Hourly)
Affiliate: Nashville
Reports to: VP Operations
Direct Reports: None
At Smith Douglas Homes, we pride ourselves on being one of the fastest growing, privately owned home building companies in the country. We are looking for a Production Coordinator to join our team in the Nashville, TN (Franklin) tro area. Smith Douglas Homes is proud to offer a competitive benefits package to our employees as well as a family type work environment.
Position Summary:
This position is responsible for providing administrative support to the VP, Operations and the Purchasing Department.
Essential Functions: Core duties or tasks that are fundamental and not marginal to the performance of the job.
Production Coordinator Duties:
- Enter VPO’s (Variance Purchase Order) into SMART (proprietary software) as directed.
- Build relationships with the Construction Managers and Trade Partners.
- Do necessary due diligence prior to issuance of VPO
- Be able to read plans to determine cause and need for VPO
- Ask the necessary questions when processing a VPO
- Communicate with VP, Operations and Area Construction Managers prior to VPO processing as needed
- Convert invoices into VPO’s within SMART as directed.
- Research PO’s (Purchase Order) as needed
- Process schedule delays in system
- Have a familiarity with the construction schedule and its structure
- Generate PCR’s (Plan Change Request) with proper documentation to give to Product Development department
- Enter job-specific vendor reassignments in SMART.
- Maintain correct Construction Manager in each community in SMART/ Process Construction Manager reassignments
- Maintain the Holiday table in SMART for schedule
- Research PO and payment issues to trades partners
- Daily release of purchase orders per schedule and generate error report
- Non-scheduled release of purchase orders as needed
- Tasks as assigned by the VP, Operations
- Provide selection and purchase order information for Trades and Construction Managers
- Execute Slot Schedule and Starts with input from VP, Operations
- Complete Permit Paperwork for municipalities
- Assist Sales Department with contracts and approvals
Minimum Job Requirements:
Education: High school diploma, 2-4 Year College degree preferred
Experience: Minimum of 2 years of office and computer experience. Experience in homebuilding industry preferred, but not required
Technical/Professional Skills: Office equipment skills
Computer Skills: Microsoft Suites (Office, Excel, etc.) and Internet
We are an equal employment opportunity employer and a certified Drug Free Workplace.
About Smith Douglas Homes:
New home builder, Smith Douglas was recently recognized by Builder Magazine as the 7th fastest-growing private builder in the United States and the 43rd largest builder in the Builder Top 100 Rankings. With over 40 years of industry experience, our mission is to enhance people’s quality of life, providing our customers with the opportunity to own a quality-built, value-packed new home. Through our proven, disciplined operations, we reduce costs and deliver quality craftsmanship, which translates into a well-constructed and affordable home.
Our mantra: “It’s amazing what you can accomplish when you don’t care who gets the credit!”
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