PURPOSE:

The purpose of this role is to provide administrative support to Buyers and various Procurement functional operations. Individuals assist with department organization and execution of projects and functions. Provides Buyers as well as Management with the most up to date information and reporting. Handles details of a confidential nature.

JOB RESPONSIBILITIES:

• Responds to inquiries within area of responsibility
• Responsible for the effective and accurate performance of assigned clerical and procurement functions
• Collects and updates data/information for department use within special projects or reports
• Assists and supports department personnel as needed. Resolves requests, questions and problems promptly.
• Updates internal systems with purchase order details (dates, quantities, discounts, etc.)
• Keeps management informed of area activities and of any significant problems or concerns.
• Executes against reports such as the daily lost sales reports and open purchase order reports and compiles information to share with the buyers, operations and vendors as necessary.
• Responsible for maintaining effective, professional business relations with suppliers
• Obtains and conveys information courteously and promptly
• Maintains and projects the Company’s professional reputation
• Promotes goodwill and conveys a positive image of the company
• Creates and adjusts purchase orders as needed
• Follows up with suppliers regarding order confirmation as well as status checks on estimated time of arrival
• Obtains and conveys information such as inventory checks as needed
• Attends and participates in meetings as required
• Actively resolve issues or concerns that pertain to work related and assigned tasks.
• Facilitates a “problem-solver” approach—identifies the problem, offers solutions and executes results.
• Compiles information and data from various sources for specific departmental reports, and creates reports, graphs and data comparisons/analysis
• Coordinates and implements approved changes in policies and procedures affecting department
• Posts records and processes departmental documents requiring specific knowledge of functional area
• Reviews information/data and makes decisions within well-defined guidelines, parameters, and instruction
• Trains new employees on job tasks
• Acts as a resource to staff in work group
• Stays educated on development, changes and trends related to industry.

JOB REQUIREMENTS:

Education/ Certifications: (Required & Preferred)

• High school diploma or GED required
• Bachelor’s degree in related field preferred

Experience:

• 1-2 years of professional business experience in procurement, category management, sales or related fields
• System Implementation preferred

Knowledge:

• Proficient in all Microsoft Office applications
• Knowledge of procurement and inventory policies and procedures

• Understanding of document formats, spreadsheets and business communication

Skills/ Abilities:

• Ability to work will independently, prioritize and complete tasks in a high-pressure environment
• Ability to be discreet and handle highly confidential information
• Able to create and manage a task priority list based on company needs
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Solid analytical, creative and problem-solving ability
• Well organized and attentive to detail
• Able to handle multiple tasks/projects simultaneously to meet goals and deadlines

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.