Job description

The Financial Operations Department at the Johns Hopkins Carey Business School is seeking a Payroll Specialist who will be responsible for administering the faculty/staff payroll for the Carey Business School, including full-time, part-time, and casual, and for serving as lead worker for student payroll. This position reports to the Carey Business School Director of Finance.

Specific Duties & Responsibilities

75% - Payroll Administration

Administers the full-time, part-time, and casual faculty/staff payrolls, including all documentation, processing, maintaining, and reporting.
Serves as a lead to support payroll of student workers by ensuring hours are appropriately tracked and reported, and all federal/state regulations followed.
Provides payroll support to all Carey employees.
Anticipates potential payroll issues and questions and takes pro-active action to prevent development of problems or resolves problems.
Maintains payroll data information systems including the School's Financial System, the School's Payroll Database and JHU Payroll Systems.
Initiates all ISRs and EAs, and monitors for completeness, accuracy and compliance. Reconciles all payroll actions.
Ensures that information regarding new hires is set-up in JHED and any changes for existing staff and faculty are appropriately communicated to update JHED.
Administers the Family Medical Leave Act, JHU Leave of Absence policies, and Short/Long Term disability as it relates to the payroll.
Works with JHU Departments regarding any overpayment issues, prepares overpayment letters and works with staff and faculty to develop repayment plans.
Administers the e210 timekeeping system as appropriate, pro-actively ensuring information is updated to permit appropriate manager access and records approval.
Determines appropriate leave usage and codes, and updates staff time keeping system to reflect correct use of accrued sick or vacation, short term disability and/or leave without pay for all staff on family medical or other leaves of absence.
Maintains confidentiality of payroll/personnel information.

10% - Payroll Systems Development and Management

Develops and documents standard operating procedures for the payroll department.
Analyzes payroll processes to identify areas for process improvements and streamlining.
Develops efficient electronic record keeping systems to track a significantly high volume of payroll transactions, ensuring security of information.
Works with Director of Finance and Carey HR to identify and develop procedures to allow seamless new hire/termination processing, staff/faculty changes, and on any special projects impacting payroll such as organizational restructure, large scale special hiring projects, etc.

10% - Payroll Analysis

Analyzes actual payroll expenditures against current budget.
Oversees the payroll distribution and financial reconciliation process for all payrolls, including reconciliation with actual contracts and school's financial system. Identifies any inconsistencies, potential problems, conducts appropriate research and follows-up on any problems, including contacting and working with faculty and staff regarding overpayment issues and ensuring restitution.
Develops, manipulates and structures financial reports for financial analysis, forecasting, trending and results analysis, as it relates to payroll expenditures.
Conducts regular audits on payroll procedures and records.
Assists the Director of Finance in various projects that have a payroll component.

5% - Other duties as assigned

Special Knowledge, Skills & Abilities

Significant knowledge of and experience administering payrolls.
Knowledge of electronic records administration, systems development and security, including file content management and records retention.
Strong working knowledge of federal/state regulations regarding I-9, taxes, disability, student employment, FLSA, FMLA, and independent contractors.
Excellent organizational skills; highly detail oriented.
Strong analytical skills, including intermediate/advanced experience with MS Excel and MS Outlook.
Ability to research, organize, analyze and summarize payroll data for analytical projects.
Ability to identify and implement systems and process changes and enhancements.
Excellent verbal and written communication skills, including ability to draft original correspondence and reports.
Excellent interpersonal and customer-service skills.

Minimum Qualifications

High School Diploma/GED.
Three years related experience required. Experience coordinating payroll and/or human resources administration activities.
Certification from the American Payroll Association may substitute for 1 year of experience.

Preferred Qualifications

Associate's or Bachelor's Degree is preferred.
Payroll experience in a college/university setting is strongly preferred.

Experience with electronic payroll systems, specifically SAP, is strongly preferred.
Experience with Harvest and TimesheetX is preferred.

Classified Title: Payroll Specialist
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience)
Employee group: Casual / On Call
Schedule: M-F 8am-4:30pm
Exempt Status: Non-Exempt
Location: Hybrid/JH at Harbor East
Department name: Financial & Administration
Personnel area: Carey Business School

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

To apply, visit https://jobs.jhu.edu/job/Baltimore-Payroll-Specialist-MD-21202/1029786800/

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