Health Partners Management Group (HPMG) is a government contracting company in Poplar Bluff, Missouri. HPMG currently has a contract with the Federal Government for one (1) Operating Room Scheduler at San Diego NMRTC.

You would be a W-2 employee for HPMG and NOT a government employee.

SUMMARY: The purpose of this position is to function as the medical treatment facility Operating Room (OR) Scheduler. This individual will schedule all operative procedures, record information in the Surgical Service System (S3) or by hand as appropriate; produce daily OR schedules, coordinate availability of surgical equipment and supplies, produce reports on OR activity, productivity, room utilization, cancellation activity, delay reports; work with CPT coders to ensure coding accuracy.

UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES:

• Armed Forces Health Longitudinal Technology Application (AHLTA)
• Composite Health Care systems (CHCS) and/or MHS GENESIS
• Defense Enrollment Eligibility Reporting System (DEERS);
• Military Filing System - by sponsor social security number, terminal digit order, color-coded and blocked filing system.
• Contents of a military medical record, layout, sections, family member prefix designation, forms used in a MTF, and the medical record tracking procedures.
• EssentrisTM, the client-server version of the Clinical Information System (CIS)
• Coding Compliance Editor (CCE) Systems
• Surgery Scheduling System (S3)

PERFORMANCE OUTCOMES:

• Receipt of Surgical Request
• Receives surgical requests in S3 or equivalent; validates submitted information; schedules surgery and completes request. If additional information is needed, obtains required information to complete request.
• Enters data in S3, or other computer scheduling system without errors (i.e., typographical, spelling or missing fields).
• Checks for any comments regarding special equipment or supplies needed for case. Notifies OR Operations Officer/service team chief if special equipment, machines, grafts are requested.
• Makes sure that patient data is correct for the surgery requested. Consults with OR Operations Officer/service team chief for clarification, if needed.
• Schedules procedures according to established blocks within the correct time frames per established guidelines.
• Monitors the number of rooms open for scheduling relative to staffing constraints and anesthesia coverage for each procedure
• Develops Daily Schedules, Advanced Schedules and Templates
• Reviews and utilizes S3 case median time for basis of scheduling case time.
• Schedules cases according to unit protocols for cases requiring special needs (e.g., latex sensitivity, special equipment, surgeon?s performance). Notifies OR Operations Officer of conflicts in protocol.
• Tracks and releases OR block time 7 calendar days prior to OR date.
• Prints next day?s preliminary schedule by 0800 for review and approval by OR Operations Officer.
• Formulates final schedule for publication by 1200 daily.
• Creates monthly surgical template and publishes six (6) weeks in advance after review/approval from Element Leader.
• Reviews all future requests for surgery; maintains on-going schedule; creates a patient waiting list, if authorized by flight chief/department head.
• Record creation, data collection and information validation.
• Maintains accurate and complete documentation of schedule-related OR activity which includes tracking and reporting to element chief/OR designee.
• Responsible for the creating reports from the database(s) including, but not limited to utilization rates, barriers, types of services, cost or resource expenditures as defined and requested by the Government.
• Imports data into the Essentris.
• Maintains staffing lists in S3 and updates as needed.
• Reviews procedural lists and codes and confers with coders to maintain currency. Updates lists at least on a quarterly basis.
• Works with CPT coders to ensure completed surgeries are accurately transcribed into the various Government computer systems.
• Generates computerized records documenting staff currency on surgical case types and frequency.