OFFICE SPECIALIST I SUPERVISOR

Anticipated Vacancy

BRIEF JOB DESCRIPTION: The Department of Marine Resources (DMR) landings program is seeking applicants with strong communication and organizational skills to fill an Office Specialist I Supervisory position in the Biological Monitoring & Assessment Division/Bureau of Marine Science located at the West Boothbay Harbor laboratory.

This is an office supervisory position that involves outreach work with harvesters and supervising data entry staff. This position is responsible for supervising all data entry staff within the Landings Program and assisting office staff with contacting harvesters and explaining reporting requirements to harvesters who have submitted incomplete reports or who have failed to report. This position will assist industry with electronic reporting outreach, including but not limited to answering questions about electronic reporting and walking industry through the electronic reporting process. Other duties include but are not limited to entering and auditing data, helping enforce DMR’s reporting regulations, identifying newly reporting harvesters and instructing them with reporting procedures, rejecting harvester reports if data elements are missing, helping to ensure licenses are issued only when all reports have been received, as well as other office related duties as needed. Work is performed under general supervision and is based out of West Boothbay Harbor.

Strong communication and organizational skills are a must. Knowledge of relational database structure and implementation, along with experience in Microsoft Access is preferred. Applicants must be able to work with limited supervision. This position will work closely with the Licensing Division and Landings Program staff.

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.