Job description

Assistant Office Manager

Coral Gables, Florida, United States

Full-time - on site

Schedule: 8-hour shift, M-F.

Type of contract: Permanent

Pay rate: $15 - $24 per hour.

ABOUT THE COMPANY.

This is a lawyer firm that specializes in Intellectual Property Law. Their team consists of Board-Certified Specialists and Patent Attorneys who have provided reliable Intellectual Property advice to different companies and businesses across different kinds of industries.

DESCRIPTION:

We are currently seeking an administrative assistant for our accounting department. A successful candidate is one that can execute a variety of administrative duties of confidential nature. These duties will include working with attorneys, paralegals, and other members of the firm with a series of administrative functions.

RESPONSIBILITIES AND DUTIES:

· Client billing and accounting

· Processing & recording payments

· Reconciling bank statements

· Processing invoices

· Tracking expenses

· Supporting duties related to accounts payable & accounts receivable functions.

· Resolving billing discrepancies

REQUIREMENTS:

· Excellent accounting & booking skills (QuickBooks and GAAP knowledge)

· Associate’s degree (Preferred)

· Bilingual: English & Spanish (Preferred)

· Must have 2+ years of experience in accounts payable & accounts receivable.

· Excel proficiency

· Strong organizational and communication skills

· Multi-tasking skills in a high-volume environment

BENEFITS:

The firm offers a host of benefits to full-time employees upon completion of the probationary period (3 months) such as:

· Payment of 85% of health insurance selected by the firm (available vision and dental supplement)

· Life insurance policy

· PTO for eleven (11) holidays, plus sick days and vacation days

· Merit-based and/or year-end bonus, and participation in the firm’s profit-sharing plan, as eligible.

At ttg, “We believe in making a difference One Person at a Time,” ttg OPT

#INDR

Job Type: Full-time

Pay: $15.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Coral Gables, FL: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 2 years (Required)
• accounting & booking skills: 2 years (Required)
• QuickBooks: 1 year (Required)
• GAAP: 1 year (Required)
• accounts payable & accounts receivable: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person

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