HOW TO APPLY

Complete a State of Texas Application for Employment and the following additional forms (available at http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms):

Failure to complete and submit the above forms will cause delays in your consideration for this position.

Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00033075&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms) and can be submitted via email to: HRJobs@TJJD.Texas.gov.

Apply via Email to HRJobs@TJJD.Texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

BENEFITS

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

The TJJD Office of Inspector General (OIG) is responsible for investigating crimes committed by TJJD employees, crimes and delinquent conduct committed at a TJJD state-operated facility or contracted facility, and crimes involving TJJD interests; locating and apprehending TJJD youth who have escaped, absconded, or violated a condition of their release from TJJD; operating a 24-hour Incident Reporting Center to receive and document allegations of criminal activity involving TJJD interests and reports of abuse, neglect and/or exploitation of TJJD youth; preparing and submitting reports regarding criminal investigations and OIG operations to the TJJD board, members of the legislature, and other state agencies; and monitoring compliance with the TJJD Use of Force Plan.

This position performs routine (journey-level) staff services work. Work involves planning and coordinating several staff services functions within the OIG. This includes maintenance of complicated and confidential records tracking and filing systems; preparation, review, and editing of reports and correspondence, including reports containing statistical graphs; general phone coverage; administrative and technical assistance duties; and backup technical support to all sections of the OIG. Work requires frequent contact with other TJJD executive staff and executive staff from other agencies, state public officials, general members of the public, and family members of and advocates for youth assigned to the agency.

Works under moderate supervision with limited latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week and may be required to travel occasionally.

ESSENTIAL FUNCTIONS

Plans and coordinates several staff services functions such as purchasing, training, and property management.

Provides technical guidance, advice, and assistance on administrative matters; coordinates administrative assignments; communicates and evaluates administrative practices, procedures and standards.

Maintains various filing, informational, and tracking systems for the OIG such as the OIG assignment tracking system and the vehicle fleet data tracking system used to document monthly fuel expenditures, maintenance expenses, mileage averages, and toll expenses.

Composes, edits, and distributes correspondence, memoranda, reports, and forms; prepares technical aspects of manuals, publications, training materials, and presentations; reviews and gathers statistical information to create graphs and reports.

Places, answers, and routes incoming calls with poise and confidence while maintaining a professional, courteous demeanor in a variety of situations; takes messages, answers general questions.

Reviews and processes incoming mail to ensure vital correspondence is delivered in a timely manner to the appropriate staff.

Coordinates meetings, and other events and activities, including the coordination of logistical arrangements; schedules and coordinates calendar appointments for OIG staff; ensures scheduling conflicts are avoided; prepares and reviews notices or agendas for meetings.

Coordinates travel arrangements and reservations, completes travel reimbursement vouchers; maintains a travel voucher tracking system for budgeting travel expenses; and maintains travel-related records in compliance with agency policies and procedures.

Assists with inventory of fixed assets and consumable supplies for the OIG and maintains accurate records of assets being used. Orders supplies and prepares purchase requisitions as needed, and maintains a system to track purchases for the fiscal year.

Collaborates with OIG staff in meeting established objectives and goals; shares information, identifies concerns and trends, and recommends improvements to resolve administrative problems or enhance administrative operations.

May analyze internal processes and recommend and implement procedural or policy changes to improve operations.

Monitors outcomes for racial, ethnic and gender disparities and takes action to address identified disparities.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures.

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Regularly attends work in a predictable manner, as scheduled and on an as-needed basis, in accordance with agency attendance and leave policies.

MINIMUM QUALIFICATIONS

Bachelor’s degree. Two years of full-time wage earning experience in office management or business administration.

OR

High School diploma or equivalent. Six years of full-time wage earning experience in office management or business administration.

Preferred:

• Experience working in a law enforcement environment.
• Extensive experience with Microsoft Office software.

Experience and Education Substitutions:

• One year of appropriate experience may be substituted for one year of college (30 course hours) on a year for year basis.

• Completed course hours of undergraduate study may be substituted for up to four years of experience on a basis of 30 course hours for one year of experience.

• Completed course hours of graduate study may be substituted for up to two years of experience on a basis of 12 graduate course hours for one year of experience.

• Experience requirements may be satisfied by the prorated part-time equivalent.

Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be obtained from an accredited educational institution.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, & ABILITIES

VETERANS

In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Program Management MOS Codes.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.