Job description

Office Manager

Office Manager will work with the team in the management and administration of all three offices and travel between them regularly. This in an in-office position, not remote. This is a full-time position; may consider part-time, 24 hours per week for the right candidate.

General and specific office administration including but not limited to: phones, front desk reception, setting appointments, data entry and reports, attend meetings, and internal, external and electronic communication.

Qualifications:

• Mature believer evidenced by church involvement, personal growth and life choices
• In full agreement with Wellspring Life Ministry/Pregnancy Clinic statements of Mission, Vision and Faith
• Demonstrates a strong commitment to Sanctity of Life and sexual integrity
• Dependable, self-motivated, willing to accept direction and correction, contribute to the ministry, and work as a team member
• Proficient in Microsoft Office Suite, including Word and Excel, other computer applications as needed.
• Willing to attend trainings to advance ability in areas of responsibility

Reports to: Director of Outreach and Operations

Primary Responsibilities-

Front Desk

Greet clients at the front window of the offices and determine needs

Maintain an organized and efficient office area

Telephones/Texting

Use of exceptional phone call skills to connect with clients and schedule appointments

Retrieve and screen messages in consultation with team

Screen phone calls and handle or pass to the appropriate staff

Text with clients to make appointments

Clients

Counsel walk-in clients and appointments when counselors are unavailable

Conduct client follow up on yours and other clients as needed

Data Entry

Enter clients in web based database daily/weekly, keeping charts current, closing as needed

Pick up and return client files to other offices as needed

Update donor databases as needed or requested

Schedules

Review daily/weekly schedule of client appts, classes, volunteers & staff for proper coverage

Confirm client appointments daily

Administration

Regularly inventory and neatly stock appropriate office, kitchen, and technology supplies

Assist with updating of forms, manuals, resource book, etc

Be aware of all upcoming meetings, events, trainings, etc that might need support.

Ensure preparation of conference rooms, straightening before and after as needed

Assist with mailings, fundraising, and letters as needed

Retrieve mail and dispense

Additional

Committed, responsible team player who is able to see this position as more than a job

Ability to keep information confidential

Attend and assist with ministry events as needed

Willing to be flexible for ministry needs

Continually works towards learning all aspects of Pregnancy Clinic office management

Must be able to climb steep stairs (in our Annapolis office)

Must be able to lift 30 lbs

–

This is a full time paid position, 40 hrs a week, Mon-Fri 9-5 with occasional evenings or Saturday for special events, with the possibility of part-time, 24 hrs a week, M, W, F for the highly qualified candidate

Must be able to attend paid trainings on Tuesday evenings this summer.

Interested candidate should send their resume, and a cover letter outlining their interest in serving in a Christian medical ministry. We request no phone calls regarding this position.

Job Types: Full-time, Part-time

Pay: Up to $40,000.00 per year

Benefits:

• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday

Experience:

• office management: 2 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.