Job description
Position Title: Office Coordinator (Fair Logistics)
Rate of Pay: $16.00
Position Purpose:
Performs a variety of administrative duties to support the Fair Logistics Committee (FLC). Coordinates rental equipment contracts and vendors. Conducts field layouts and measurements in support of a department or function within the organization. This is a temporary seasonal position not to exceed 119 days.
Essential Functions:
- Assists the lead and/or department Supervisor in coordinating department meetings, order reviews and planning efforts with other departments within the organization.
- Assists layout areas for tenting, office trailers, stages, mobile offices, fencing, restroom trailers, pipe and drape, etc. with measuring tapes, measuring devices, spray chalk and stakes.
- Assists with spotting trailers, fencing, tents, furniture, and mobile offices into position in a timely and accurate manner.
- Coordinates the delivery and pick up with equipment vendors and contractors, ensuring that the correct equipment is provided on time.
- Tracks all OC Fair & Event Center’s (OCFEC) rental equipment invoices and match contract pricing to ensure accurate billing to vendors and contractors.
- Assists with performing duties required in contracts (e.g., Request for Proposal and Invitation for Bid) to build a successful and professional relationship with vendors and contractors.
- Prepares operations tasks list, master order and important date spreadsheets.
- Research fair orders in detail and work with Business Services and Accounting to confirm accurate invoicing.
- Organize and coordinate with staff and business partners to prepare the load-in for year-round events and the annual OC Fair.
- Performs computer data input and generates reports as requested.
- Assists with order deliveries and pickups in the field
Schedule:
March- May (Mon-Fri*): 2 days per week, 7:00am-3:30pm
June- Mid August: 4-5 days per week, 7:00am-3:30pm
This schedule is subject to change due to business needs. You may be scheduled on weekends and late evenings occasionally. In addition, you may be scheduled for more or less hours than those listed above.
This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Qualifications:
- Must be at least 18 years of age or order.
- Valid CA Driver’s License.
- Excellent computer skills and demonstrated ability to use Microsoft Word, Outlook, Excel, and Google Apps.
- Excellent teamwork skills
- Ability to successfully handle and prioritize multiple tasks with minimal supervision.
- Ability to use a tape measure and/or measuring wheel and have an understanding of basic math.
Preferences:
- Ability to work outside the normal business day/week as demanded by events and programs.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to frequently stand, and walk for extended periods of time on a variety of surfaces including grass, asphalt, and concrete. The employee must frequently use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment:
Will work in a fast-paced, indoor environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet, however louder noise levels may be experienced during outdoor events and when in larger event buildings.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Will be required to perform other duties as directed, requested or assigned.
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