Job description

Office Assistant / Purchasing Clerk

We are seeking a motivated individual to join our company as an Office Assistant. As part of our team, you will work with a small group of individuals dedicated to their craft and a small business just as dedicated to its employees.

This role will primarily be responsible for compiling purchase requests for approval, processing approved purchase requests and coordinating with vendors, and updating/tracking the status of purchase requests. Process and reconcile all receipts related to purchases made by the local office. Be responsible for coordination with our Safety Consultant to ensure that the company adheres to OHS guidelines and that we perform our daily tasks in a safe manner. The Office Assistant will work directly with and report to the Director of Operations. This position is ideal for those who can showcase their initiative when opportunities to assist the team arise and someone who enjoys a certain level of autonomy in their duties while ensuring these responsibilities are completed efficiently.

Office Assistant / Purchasing Clerk Duties and Responsibilities

Complete the following duties including but not limited to:

Purchasing / Accounts Payable

• Compiling purchase requests from all local departments and submitting them to the Director of Operations for approval.
• Communicating with vendors on the ordering and delivery of approved purchase requests.
• Routine follow-up with vendors to confirm the estimated delivery of orders and keep appropriate trackers up to date.
• Use digital systems to submit purchase orders related to production inventory.
• Receipt or invoice reconciliation for all purchases where appropriate.

Support / Administrative Functions

• Follow established safety policies, procedures, and regulations.
• Complete errands, such as picking up materials, and using a personal vehicle with mileage reimbursement.
• Assist with processing invoices and other AP functions as directed.
• Assist in recruiting and onboarding employees through a digital system.
• General office, administrative, and facility duties including stocking inventory, general cleaning, and light technical tasks

Safety Coordination

• Ensure required onboarding safety training is completed for all employees.
• Partner with Safety Consultant to complete the following:
• Plan and implement monthly and as-needed safety training
• Evaluate the effectiveness of safety and security programs.
• Review current safety training and recommend revisions, improvements, and updates.
• Ensure that the company is in compliance and adheres to Occupational Health and Safety (OHS) guidelines to reduce work-related injuries.

Requirements and Desired Experience:

• High School Diploma or GED Equivalent.
• Must have a valid Driver’s License.
• Pass a background check, with no felony record, based on the requirement of the Federal Firearms License.
• Pass a drug screen and be able to work in a drug-free environment.
• Proficient with Microsoft Office Suite and/or Google Suite programs (Excel/Google Sheets).
• 1+ years of office experience required.
• Knowledge of 1911 Pistols operation and firearm safety is a plus.
• Accounts payable or similar experience a plus.

Benefits and expected hours of work:

• Compensation commensurate with experience
• Paid time off and paid holidays
• Paid sick days
• Flexible options with unpaid time off available if scheduled in advance
• Cabot 401(k) with profit-sharing contributions
• Roth 401(k)
• Healthcare Reimbursement
• Aflac Accident Insurance Provided
• Multiple bonus opportunities
• Product discount and various company perks

Expected hours of work:

• This position will be a 40-hour a week position with the typical workweek being M-F within the operating hours between 6am-5pm established with your supervisor.

To Apply:

• Please complete the application process here on Indeed
• Please answer the questions and complete the skills tests to be considered further

***Attempts for in-person applications or direct contact to the company will not be considered.

Cabot Gun Company is an equal-opportunity employer.

Job Type: Full-time

Schedule:

• Monday to Friday

Application Question(s):

• Why are you interested in this position?
• What pay range and benefits are you seeking?
• What is your availability to start this position if you are selected?
• Please summarize your experience with Accounts Payable, Purchasing and Excel.

Experience:

• Office: 1 year (Required)

Work Location: In person

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.