Description

• 
  DOC offers a free ORCA card to all employees who are permanently assigned work in King, Pierce, and Snohomish counties.
• If you would like to request more information or need help with the application process, contact the recruiter listed at the end of this posting.

Our agency is actively recruiting to fill a full-time, permanent Office Assistant 3 (OA3) vacancy within the Community Corrections Division. T his position works for our Civil Commitment Unit located at 10109 South Tacoma Way, Building C-4, Lakewood, WA 98499.

Under general direction of the Community Corrections Supervisor and Corrections Specialist 4 (CS4), this position provides clerical support and assists the Civil Commitment Programs. This position has statewide impact by performing independently, complex clerical projects and assignments such as preparing responses to frequent requests for information, establishing manuals or electronic recordkeeping/filing systems and/or data base files, and responding to inquiries requiring substantive knowledge of office/departmental policies and procedures.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and agency. If you have a passion for service - review, decide, and apply!

A complete application packet will include:

• Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following listed below. Do not include any personal photos or personally identifiable data within your application packet, such as a driver’s license or social security number.
  • Cover letter regarding your interest in this position.
  • Detailed chronological resume.
  • And at least three professional references with valid phone number(s) and an email address for each. Definition of “professional references” is listed below in the Supplemental Information section.
  • Applicants wishing to claim Veterans’ Preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to your online application.

Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process.

COVID 19 Vaccination Requirement - review the Supplement Information section below regarding the vaccination requirement.

Duties

• File preparation and maintenance.
• Monitor Civil Commitment mailbox and handling/forwarding all incoming documents and Civil Commitment related issues.
• Tracking/reviewing databases, such as SharePoint, OnBase, OMNI (Offender Management Network Information) for criminal history reports, and other offender management programs.
• Support office operation in multiple areas, such as back up reception coverage as needed.
• Other duties as assigned.

Qualifications

Required Qualifications

• High School graduate or equivalent.
• Six months clerical and/or customer service experience.
• Basic level of proficiency and knowledge in Microsoft Office to include Outlook, Word, SharePoint, and Excel.
• And must possess a valid, unrestricted driver's license.

The successful candidate will possess the following skills and abilities:

• Ability to work with individuals with various criminal backgrounds.
• Strong written and verbal communication skills.
• Ability to analyze and solve issues under stressful/adverse conditions.
• Ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Ability to navigate internal databases.
• Ability to multi-task and receive direction both verbal and written.
• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.

Desired Qualifications

• Minimum of two years clerical experience to include basic level proficiency and knowledge in Microsoft Office programs such as Outlook Word, SharePoint, and Excel.
• Experience in OMNI, OnBase, and use of scanner, copier, and fax machine.

Supplemental Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

COVID 19 Vaccination Requirement
Employees of the WA State Department of Corrections (DOC) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. You may request an accommodation if you are unable to meet this requirement due to a medical or religious necessity.

IMPORTANT NOTES:

• References – Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply.
• Pre-employment Drug Test – We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
  
• Non-represented – This is a non-represented position.

Telework Details
This position may be allocated for telework for up to three days each week. If approved, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hot spot service at that time. Employees are expected to perform assigned duties in a safe manner; to take proper care of all state-issued equipment; and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility may not be provided.

What We Offer
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays each year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• Visit our benefits page to see more!

For questions about this recruitment, or to request reasonable accommodation in the application process, contact the assigned HRC Navigator at mariane.smith@doc1.wa.gov or (564) 200-3352. Make sure you reference the requisition/job # listed above, it begins with 2023.

For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.