Job description

This essential position serves as the main point of contact for operations and logistics for the entire Student Transitions and Family Engagement Portfolio (ST+FE). Specifically, this position coordinates and manages all program logistics including but not limited to meeting space/classroom scheduling, arranging A/V equipment and support, parking/transportation, catering/dining, event signage, campus operations, equipment rental, vendor contracts, expense tracking, etc. This position will be the primary logistical liaison for all large-scale events within the ST+FE portfolio including Move In, Pre-Orientation, New Student Orientation (NSO), Family onboarding, and Family weekend as well as for smaller signature programming. The program coordinator will also coordinate all staff, volunteers, and vendors to optimize event impact and success.

We are seeking a Logistics Coordinator who will report to the Assistant Director for Orientation and First Year Experience but works with all offices within the portfolio and has a dotted line reporting to the Assistant Director for Family Engagement. Evening and weekend hours are to be expected during peak seasons.

Specific Duties & Responsibilities

Work with ST+FE staff to coordinate and execute all logistics for all ST+FE programs and events, including but not limited to Pre-Orientation, NSO, Family onboarding, Family Weekend.
Support the ST+FE team in defining and then achieving success at an event/tactical level; while also identifying areas to improve the student experience.
Maintain essential relationships with key on-campus partners including Residence Life, Scheduling & Event Services, Dining, Transportation, Kit Kats, Plant Operations, etc..
Initiate and maintain off-campus vendor relationships.
Review, negotiate, and process payment of all vendor contracts.
Manage and track all expenses related to ST+FE programs and events.
Recruit and manage staff to work large scale events.
Provide consultation as necessary for event-related publications and advertisement, such as invitations, flyers, and social media.
Provide on-site supervision for all event logistics and troubleshoot as necessary.
Help supervise and delegate work to undergraduate and graduate student workers.
Assist with onboarding of teammates.
Manage inventory for programs, including maintaining inventory of supplies and shopping.
Perform other duties as assigned.

Special Knowledge, Skills, & Abilities

Strong attention to detail.
Strong ability to work both independently and collaboratively.
Demonstrate flexibility and adaptability to a fast-paced working environment.
Ability to manage complex relationships in a dynamic environment across departments and across campus.
Be an active problem solver and have a calm temperament, even under pressure.
Ability to interact with a diverse population at all levels, and make logical decisions.
Anticipate potential issues or problems and put back-up plans in place.
Demonstrate a strong team-orientated approach to coordinate events with staff, faculty, students, families, campus partners, and outside vendors.
Excellent verbal and written communication skills.
Exceptional customer service.

• NOTE: Weekend and evening hours when required. The busiest time of year for this role is June through September.

About JHU

The Johns Hopkins University was Americas first research university, founded for the express purpose of expanding knowledge and putting that knowledge to work for the good of humanity. Today, Johns Hopkins has approximately 6,500 faculty, 6,200 undergraduate students, and 17,600 graduate students across 230-degree programs at the baccalaureate, masters, and doctoral levels. JHU has multiple campuses in Baltimore and campuses serving graduate students in DC, Italy, and China. Johns Hopkins stands alone among top research universities in its extraordinary commitment of attention and resources to ensuring student success and particularly those from first-generation or limited income (FLI) backgrounds, making bold, sustained, and dramatic investments in the student experience over the last 15 years.

Student Affairs at JHU

Student Affairs on the Homewood campus is made up of 23 departments ranging from Residential Life, Dining, Athletics and Campus Recreation to Student Engagement, Student Conduct, Student Transitions and Family Programs, Center for Student Success, Center for Social Concern, and University Student Services administrative units like Human Resources, IT, and Communications. Student Affairs at Johns Hopkins educates beyond the classrooms, helping students to deepen their self-awareness, develop relationships, nurture inclusion, and find fulfillment in the collegiate experience to ensure lifelong success and meaningful contributions to our global community. Our culture is defined by our commitment to the 'Aspirations for Student Learning,' which play a critical role in helping us fulfill our mission. We challenge, encourage, and support students to,
Live with curiosity.
Deepen self-awareness.
Engage in meaningful collaboration.
Grow in confidence.
Practice responsible leadership.

Student Affairs enjoys a close relationship with Academic Affairs at JHU, and with shared responsibility for delivering on one of the University's highest priorities: ensuring that highly talented students from a wide range of backgrounds, regardless of their ability to pay, thrive during and after their time at JHU. We work closely with our colleagues in Student Health and Well-Being, Academic Affairs, Integrated Learning and Life Design, and the Office of Diversity and Inclusion to ensure students can take full advantage of all that JHU has to offer.

Our team is seeking student-centered, success-oriented professionals who want to make a difference in students' lives. Ideal candidates in Student Affairs are curious, solution-seeking, have a can-do attitude, and are committed to the dignity and equity of all persons. If you enjoy student-centered work, work focused on building relationships and fostering community, that is rarely the same day-to-day, engaging with both college students and colleagues in-person as well as virtually, and have an entrepreneurial spirit, we want you to join us!

Hopkins Student Affairs Statement on Inclusion, Community, and Excellence

At Johns Hopkins we strive to be a model of a pluralistic society in which we acknowledge, embrace, and engage diverse identities, perspectives, and experiences. We seek to build and buttress an inclusive intellectual and physical environment to ensure that all members of our community know with certainty that they belong at Johns Hopkins and we aspire to equitably share the benefits and burdens of dismantling persistent systemic barriers to individual and communal success.

Hopkins Student Affairs is committed to fostering a welcoming and inclusive community for students, faculty, and staff of all backgrounds,

We believe that diversity is inherent to excellence and that the broad diversity of talents, cultures, identities, and experiences of our community members are core to our ability to deliver exceptional student development and learning experiences.
We strive to support a student experience where academic, leadership, and community engagement opportunities spur discovery and learning; encourage a respect for and valuing of the perspectives of others; and foster a sense of belonging and connection across our student, broader university, and Baltimore community.
We strive to create a learning environment where our students feel invited to learn from and contribute to the learning of others through the sharing and honoring of each other's perspectives, identities, cultures, talents, and experiences.

Hopkins Student Affairs seeks to hire, and support the professional development of, colleagues who: are equity-minded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

Minimum Qualifications

High School Diploma or graduation equivalent.
Five years progressively responsible related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelor's Degree strongly preferred.
Five years' experience in events planning, logistics and/or coordination desired. Direct involvement and/or working experience within student affairs or higher education is preferred.

Classified Title: Program Coordinator
Working Title: Logistics Coordinator

Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 am to 5:00 pm
Exempt Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Student Transitions & Family Engagement
Personnel area: University Student Services

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

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