Job description
Description
Join Minnesota's largest county government in the role of Legal Secretary in the County Attorney's Office. The Legal Secretary will provide administrative and clerical support to multiple attorneys for prosecution.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.
Location and hours:
This position is hybrid and will be performed both on-site at the Hennepin County Government Center, 300 South 6th Street, Minneapolis, MN 55487 or the Hennepin County Health Services Building located in downtown Minneapolis at 525 Portland Ave, Minneapolis, MN 55415 and remote as job duties require. Work hours will be Monday through Friday, 8 a.m. to 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.
New employees who are hired into remote or hybrid positions between January 2, 2022, to December 31, 2024, will receive
$500
toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About the position:
This is a full-time, benefit earning position.
The list created from this posting may be used to fill future permanent and limited duration (temporary) full-time schedule, benefit-earning positions that may last up to two years.
This position is internally classified as a Legal Secretary.
Click here to view the job classification.
In this position, you will:
- Provide legal administrative and clerical support to attorneys in a law office setting.
- Provide primary Intake coverage (entering cases that are submitted by law enforcement agencies for charging).
- Gather, organize, and maintain documents/cases on various court calendars. Create a detention list, maintain, and process documents for charging on a deadline.
- Process correspondence and monitor diversion cases and systems.
- Review complaints, proofread, and e-file/e-serve correspondence, motions, memorandums, affidavits, proposed orders, and other court documents with district court with a high degree of speed and accuracy.
- Input, retrieve, modify, stored information in computerized systems; copy, fax, scan, email, e-file, and distribute documents to respond to a broad range of requests for information; interact in person and by telephone with the public, attorneys, all court personnel, other justice partners, and County Attorney's Office staff.
- Provide front desk/phone coverage on occasion in addition to providing backup secretarial assistance to others.
Need to have:
- One of the following:
- Two or more years of general office work experience, including one year or more of secretarial experience in a legal environment.
- Completion of a business school/technical college program as a legal secretary, legal administrative assistant, and/or paralegal.
Nice to have:
- Experience:
- Supporting multiple attorneys simultaneously.
- Preparing cases for prosecution.
- Filing documents with the courts through the State of Minnesota e-Filing.
- Preparing correspondence using Microsoft Office (Word, Excel, and Access) software on a routine basis; advanced skills in working with Microsoft Outlook and/or a similar email/calendar program.
- Using databases and performing data entry.
- Proofreading; strong grammar and punctuation skills.
- Transcribing any of the following: CDs, WAV and/or other media files, handwritten copies, and/or other mediums.
- Ability to:
- Exhibit strong organizational and time management skills.
- Learn quickly and grasp complex information/concepts and apply them effectively when dealing with ambiguous assignments.
- Interact with the general public and staff members with tact and discretion.
- Conduct oneself professionally and deal with confidential issues.
- Meet deadlines and produce accurate work in a fast-paced office environment
About the department:
The mission of the County Attorney's Office is to serve justice and public safety through our commitment to ethical prosecution, crime prevention, and through innovative and reasoned client representation.
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals - that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.
Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge - select Guest.
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
Your future. Made here.
This posting may be used to fill current and future vacancies.
This position may have access to systems or other documentation that contains HIPAA data.
Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a drug test and/or background check.
If you have any questions, please contact:
Mai Xiong
Mai.Xiong@hennepin.us
Why work here?
Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed – not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't – including:
- Meaningful work
- Public service
- Competitive pay
- Work-life balance
- Generous benefits
- Opportunities to grow
- Commitment to your success
By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.
Employee Benefits Summary
Visit our benefits page to learn more: bridge.hennepin.us/eligibility.
If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) .
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