Job description

Under the supervision of the Procurement Operations Manager (POM), this position supports the strategic procurement and customer service of the procurement of a wide variety of goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center. The position:

• Analyzes market data to make appropriate sourcing decisions in support of strategic sourcing initiatives, including and not limited to increasing levels of procurement authority
• Ensures that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
• Manages procurement issues in coordination with procurement leadership and customer engagement to assign, track and close, attending all customer service calls utilizing the platform effectively for issue resolution.
• Acts as an escalation point for procurement issues, ensuring reduction of issues to POM and Chief Procurement Officer.
• Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness of procurement team facilitating initiatives and leading initiatives as assigned.
• In collaboration with the Procurement Supervisors, develops procurement related training material, establishes and maintains a platform (environment) for the training material, and maintains the internal procurement training library.
• Reviews and advises on legislation changes, policy changes (PIMs) and executive orders, directives, etc.
• In collaboration with the System Office Sr. Strategic Sourcing Analyst, acts as the SSC lead/champion for SWaM reporting and compliance per applicable executive order(s), VPPA, and APSPM.

Required KSA’s:

• Broad knowledge of governmental procurement principles, procurement discipline, best value procurement practices, procurement law and contract law
• Ability to interpret procurement-related law and policies, apply that knowledge, participate in the development of related policies and procedures, and transfer that knowledge to others
• Expertise in complex procurement of supplies, equipment, and professional and non-professional services
• Extensive use and understanding of automated procurement systems (e-procurement)
• Demonstrated ability to analyze market data to make appropriate sourcing decisions
• Ability to develop and comprehend highly complex solicitation and contract documents
• Ability to exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
• Ability to think creatively, objectively, and to work to continuously improve business processes and to transfer those skills to others
• Ability to build working relationships to solve problems and achieve common goals
• Ability to provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to others
• Ability to work effectively with a wide range of constituencies in a diverse community
• Ability to work effectively and collaboratively in a team environment with matrix reporting relationships and multiple and diverse functional customers
• Ability to express thoughts clearly verbally, in writing, and through presentations
• Ability to develop, execute, measure, and continuously improve procurement effectiveness
• Energetic, resourceful, and self-directed
• Ability to maintain confidentiality
• Willingness to stay on the forefront of procurement best practices
• Ability to use the computer hardware and software required for the job, including
• Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel
• Ability to travel within Virginia and within the United States as needed – approximately 10%

Preferred/Highly Desirable KSA’s:

• Working knowledge of Commonwealth of Virginia procurement policies (VPPA, APSPM, etc.)
• Working knowledge of VCCS procurement policies
• Working knowledge of eVA (state procurement system)
• Working knowledge with AIS/PeopleSoft functionality
• Expertise in purchasing information technology and associated licenses and maintenance agreements

Required Qualifications:

• Bachelor’s degree in Purchasing, Supply Chain, Business or similar area from an accredited institution, or equivalent education and experience in procurement or comparable business functions
• Experience leading and/or facilitating projects/initiatives
• Experience in a customer service environment
• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on VCA and VCO certification process

Preferred Qualifications:

• Professional procurement certification(s): CPPO, CPPB, CPM or other nationally recognized procurement/contract management certification
• Significant, multi-year, experience leading and completing complex procurements
• Experience in analyzing data to develop and implement process improvements
• Experience in analyzing, negotiating and generating year over year savings
• Procurement experience in higher education and/or state government
• Experience writing training materials, process documents, and/or policy documents

Hybrid telework and sign-on bonus available!

Sponsorship will not be offered for this position.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Signing bonus

Ability to commute/relocate:

• Daleville, VA 24083: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Daleville, VA 24083

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