• This posting will close at 5 pm on Friday, March 17, 2023
• This position is temporary for the remainder of the 2022-2023 school year
• The work calendar for this position is a 230 day calendar
• Location: Tom McCall Upper Elementary School
• Hours: 8 hours per day
• Start date: As soon as possible
• FGSD requires all of it's employees to be fully vaccinated for the Corona Virus or qualify for a religious or medical exception
• Bilingual (English/Spanish) preferred

Job Classification: Secretarial Services

Job Title: School Secretary – Elementary/Upper Elementary Lead

POSITION SUMMARY

The primary purpose of this position is to provide secretarial support to school-site principal and other administrators and to oversee the office activities in support of the services provided to students, parents, instructional and support employees. The School Secretary – Elementary/Upper Elementary Lead reports to the principal or designee and does not supervise others.

ESSENTIAL RESPONSIBILITIES

• 
  Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
• Responds to inquiries from a variety of internal and external parties by phone, email, letter and/or in person (i.e. staff, parents, students, public agencies, etc.).
• Orients new site personnel (i.e. substitutes and staff as required) regarding appropriate school and district practices.
• Coordinates a variety of programs and/or activities (i.e. task assignments, meetings, classroom and site staff coverage, building usage, building in-service day activities, workshops, travel and accommodations, graduation activities, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
• Compiles data and generate reports from a variety of sources (i.e. payroll, honor roll, attendance, etc.) for the purpose of complying with financial, legal and/or administrative requirements
• Maintains documents, files and records (i.e. administrative records, building personnel records, student files, etc.) for the purpose of providing up-to-date reference and audit trail for compliance
• Composes documents (i.e. standardized correspondence, bulletins, newsletters, etc.)
• Prepares written materials (i.e. master schedules, budgets, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information
• Monitors account balances and create purchase orders and various documentation i.e. account expenditures, purchase order documentation, etc.
• Coordinates site activities to ensure compliance with established financial, legal and/or administrative requirements
• Processes documents and materials (i.e. building mail, bulk mailings, daily staff and student attendance, time sheets, grades, purchase orders, key loan, facility use, work orders, etc.) for the purpose of disseminating information to appropriate parties for action
• Screens inquires of staff, students, parents, the public, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
• Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Administers first aid and medication to students under the direction of health professionals
• Oversees volunteers for the purpose of ensuring appropriate procedures are followed
• Assists parents in communicating with the school when there is a possible language barrier (i.e. parent conferences, enrollment procedures) as directed by the building administrator

OTHER RESPONSIBILITIES

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities, including serving as back up to main reception line.
• Maintains consistent and predictable attendance to meet the requirements of the position.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Experience: Prior job related experience paid or volunteer, preferably in schools.

Skills: Operation of a computer, standard office machines, telephone and other technology equipment. Excellent interpersonal skills. Excellent oral and written communication, including correct use of grammar, punctuation and spelling. Excellent secretarial/clerical skills, including typing, filing, organizing and basic arithmetic calculations.

Abilities: Work harmoniously with others. Work and communicate effectively with students, parents, and school personnel from diverse cultures or backgrounds in English, Spanish, or other languages related to the job. Work independently without supervision, and with minimum oral/written instructions. Ability to sit and/or stand for prolonged periods, understand and carry out oral and written instructions, maintain confidentiality of student records, meet schedules and deadlines, read/interpret/apply rules, regulations and policies.

Continuing Education/Training Clearances: Pre-employment criminal justice fingerprint clearance and criminal background check.

PHYSICAL REQUIREMENTS

• In an eight-hour day employee may:

• Stand/Walk [ ] None [ ] 1-3 hrs [ ] 3-5 hrs [X] 5-8 hrs
• Sit [ ] None [ ] 1-3 hrs [ ] 3-5 hrs [X] 5-8 hrs
• Drive [X] None [ ] 1-3 hrs [ ] 3-5 hrs [ ] 5-8 hrs

• Employee may use hands for repetitive:

• [X] Single Grasping [X] Pushing and Pulling [X] Fine Manipulation

• Employee may use feet for repetitive movement as in operating foot controls:

• [ ] Yes [X] No

• Employee may need to:

• Bend [X] Frequently [ ] Occasionally [ ] Not at all
• Squat [X] Frequently [ ] Occasionally [ ] Not at all
• Climb Stairs [ ] Frequently [X] Occasionally [ ] Not at all
• Lift [ ] Frequently [X] Occasionally [ ] Not at all

• Lifting:

• [ ] Sedentary Work: Lifting 10 pounds occasionally with frequent sitting and occasional standing/walking.
• [ ] Light Work: Lifting 20 pounds occasionally with occasional sitting and frequent standing/walking.
• [X] Medium Work: Lifting 50 occasionally, 25 pounds frequently with occasional sitting and frequent standing/walking.
• [ ] Medium Heavy Work: Lifting 75 pounds occasionally, 35 pounds frequently with occasional sitting and frequent standing/walking.
• [ ] Heavy Work: Lifting 100 pounds occasionally, 50 pounds frequently with occasional sitting and frequent standing/walking.

The Forest Grove School District is an equal opportunity employer and provides services to the public on an equal opportunity basis and does not discriminate in employment or the provision of public services on the basis of race, color, religion, sex, sexual orientation, gender expression, gender identity, national origin, age, disability, political affiliation or belief, citizenship or marital status.

Persons having questions about equal opportunity and nondiscrimination should contact the Director of Human Resources at the Forest Grove School District, 503-359-2414.