Job description

Job Description
The successful candidate will be responsible for cost effective provision and administration of travel and accommodation services to support the team’s corporate and competitive objectives.
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The role: *
As our Lead F1 Travel Coordinator your responsibilities will include: co-ordinating the management of travel for events and adhoc including but not limited to:

• Flights / hotels / car hire / transfers / Subsistence and overnight allowances whilst adhering to policies and procedures.

• Coordinate all GP travel providing the traveller with best possible option (cost / time) for their requirements to ensure a seamless trip. Ensuring the Travel Request Form process is adhered to at all times.

• Ensure all allowances are up to date and submitted by the deadline set.

• Maybe required to travel although will be limited.

• Provide out of hours contact as and when required for all travel arranged by the job role, if unable to do so ensure that an alternative is arranged.

• Reconcile and complete the administrative process for all invoices including credit card statements / flight / car hire reconciliations.

• Lead Responsibility to ensure all team members have the relevant Visa and vaccinations requirements for the specific travel.

• Manage flights for all European F1 race/ test /demo events and hotel procurement by meeting with key stake holders to discuss travel requirements.

• Prepare hotel addendum cover sheets and flight cost analysis sheets. Responsible for F1 driver travel for races and adhoc.

• Step in for Travel Manager at meetings regarding F1 Travel when required.

• Make decisive decisions in the Travel Manager's absence relating to F1 race / test.

• Provide sign off cover in absence of Travel Manager (be a delegate within SAP and concur).

• Management of Marriott Travel spend for F1.

• Certify that all travel bookings are made in accordance with the Purchasing Policy.

• Provide feedback and suggestions to the Travel Manager on how processes and procedures can be improved including distribution of workload and management of people.

As and when requested, assist and provide support to the Travel Manager and the rest of the travel team including but not limited to:

• Maintain and provide records and other information to facilitate the smooth operation of the travel department.

• Assist with the coordinate Driver / VIP events

• Assist in the preparations of the Travel steering group meetings

When procuring travel related services (flights, hotels, etc) ensure that the best procurement practice is followed to ensure that the best commercial terms and rates are achieved

What we are looking for:

• Educated to at least A level or degree standard, experience within the travel industry.

• Ability to communicate clearly and openly at all levels within an organisation.

• Able to demonstrate an awareness of confidentiality across all areas.

• Capable of using own initiative and making decisive decisions in difficult situations.

• A self-driven, pro-active individual with a “can do” positive attitude and strong worth ethic.

What do we offer:
At the heart of our performance are our people. Every member of our team has a voice and plays their part in contributing to our successes on and off the racetrack.
We take pride in creating an innovative, collaborative and high-performance culture where all of our team members are respected, empowered and valued.
Through our Accelerate 25 programme, we are continuously working to make our team even more diverse and inclusive. We welcome applications from all and are committed to attracting, recruiting and retaining the most talented individuals.
Our riverside campus is powered by 100% renewably sourced energy and features an on-site gym and exercise studio, subsidised restaurant and on-site parking with EV chargers available.
We offer a competitive and attractive package of benefits including a generous bonus scheme, Mercedes car lease scheme, private medical cover, life assurance and 25 days holiday. We pride ourselves on our family-friendly environment and employee well-being programme.

Job Type: Full-time

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