Position Overview

The Illinois Department of Corrections is looking for a highly driven Office Administrative Specialist. This position will serve as an LAN coordinator and computer systems coordinator for staff and individuals in custody. Additionally, the successful candidate will work closely with Illinois Department of Innovation and Technology (DoIT) staff and will provide guidance and direction with word processing, databases, spreadsheets, and other applications to staff and individuals in custody. The use of a keyboard is required. If interested in this unique opportunity, please follow the instructions on the posting to apply.

Job Responsibilities

• Serves as technical resource person on development and use of computer applications for staff and individuals in custody which are often of a highly complex nature to multi-program systems (databases, spreadsheets and word processing), and Local Area Network (LAN).
• Analyzes operations through feasibility studies for staff and individuals in custody.
• Serves as a resource person on instructing staff and individuals in custody for proper design, documentation testing and training for new programs.
• Functions as a Local Area Network (LAN) administrator and computer system coordinator for staff and individuals in custody.
• Provides automated and/or manual statistical reports to management relative to volume of users, percentage of use by facility.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college and two (2) years of office experience, OR completion of high school and four (4) years of office experience, OR four (4) years of independent business experience.

Preferred Qualifications (In Order of Significance)

• Prefers at least two (2) years of experience using a personal computer.
• Prefers at least two (2) two years of experience with Microsoft Office products.
• Prefers at least one (1) year experience using web services technology.
• Prefers at least one (1) year experience in preparing material for and conducting presentations.
• Prefers at least one (1) year experience writing and developing training or instruction materials.
• Prefers elementary knowledge of agency programs, rules and regulations.

Conditions of Employment

Conditions of Employment:

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities.

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.