THE CURRENT VACANCY IS IN MAGISTRATE COURT

MINIMUM QUALIFICATIONS:
Associate's Degree in business administration or a related field required; supplemented by two years of office management experience in legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: None.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

EXAMINATION:

The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.

All applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. Additional information will not be accepted after applications are received by the Department of Human Resources Management.

Purpose of Classification:

The purpose of this classification is to perform secretarial and administrative support functions in the management of the office or chambers of assigned Fulton County Judge. Responsibilities include supervision of assigned staff, maintaining/coordinating the Judge's calendar, and acting as a liaison between the Judge, attorneys, staff, litigants, other agencies and individuals

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, assigns, and/or coordinates work; prioritizes and schedules work activities in order to meet objectives; ensures that staff members have the proper resources needed to complete the assigned work; monitors status of work in progress; assists with complex/problem situations and provide technical expertise; and provides progress and activity reports to judge and/or court staff.

Maintains and coordinates the judge's schedule.

Maintains membership dues and organization affiliations: reviews requirements for Judicial/Legal Continuing Education credits; reviews invoices for renewal of Bar Memberships and other organization affiliations; completes payment vouchers for judge's signature; and submits for payment.

Acts as liaison between judge and attorneys, staff, litigants, other agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including billing invoices, timesheets, leave slips, attendance reports, and various legal documents/forms; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including verdict forms, orders, financial statements, purchase orders, and performance appraisals; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Makes travel/training arrangements: reviews regulations governing continuing judicial education to ensure staff compliance; conducts research and makes training, travel and lodging arrangements; reviews invoices; completes and submits reports and reimbursement forms.

Attends meetings and seminars when judge is unavailable.

Oversees and monitors administration of office budget.

Additional Functions:

Performs other related duties as required.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.

The employee benefits package is comprehensive and extensive. It includes the following :

Health programs that include HMO and PPO medical options, Dental, Vision benefits, Long Term Disability and Employee Assistance Programs
Life Insurance with the ability to purchase supplemental amounts and dependent coverage
401A retirement plan and choice of Deferred Compensation plans
Time off: 13 holidays per year
Vacation leave, sick leave, bereavement leave, emergency leave, military leave, court leave, family medical leave (FMLA) and parental leave.
Purchase of MARTA cards
Various payroll deductions, such as credit unions, savings bonds etc.