Human Resources Generalist for Certified Personnel

JOB GOAL

To provide excellent HR support and customer service in a high-performance culture that emphasizes quality, productivity, and standards, goal attainment.

QUALIFICATIONS

Knowledge/experience with human resources in an educational setting; possesses not less than a high school education or general equivalency diploma, Bachelor’s degree strongly preferred; has at least three (3) years comparable experience requiring secretarial, bookkeeping, and/or computer skills so that with appropriate training assigned duties may be carried out; strong attention to detail; ability to assimilate new information quickly; strong verbal and written communication skills; possesses superior organizational skills and is competent in the use of database; meets satisfactory health and physical requirements.

REPORTS TO Human Resources Supervisor – Certified

FLSA STATUS Exempt

SCHEDULE 260 Day

PAY GRADE 7-S

ESSENTIAL FUNCTIONS

Recruitment

• Attend university recruitment events;
• Provide follow-up with potential applicants to ensure Wilson County Schools is well represented and positively promoted;
• Manage all district social media recruitment pages (Facebook, Twitter, LinkedIn, etc.); and
• Assist with order of recruitment materials.

Hiring and Onboarding

• Work with supervisors/principals on the placement of certified employees;
• Post and maintain all certified vacancies via PowerSchool for access by the system website;
• Monitor applications, receives requests to hire from principals, vets prospective hires, and completes the onboarding process for certified hires;
• Review certified applications as needed by applicant and/or administrator;
• Register and/or perform all necessary pre-employment checks for certified employees and obtains approval by the Deputy Director, as needed;
• Register and maintain records within E-Verify;
• Send information on newly hired personnel to State;
• Assist in maintaining up-to-date job descriptions for certified employees;
• Verify salary placement for new hires and works with the payroll department to ensure accuracy; and
• Process hiring and transfer requests from PowerSchool system and into the MUNIS database.

Support Current Certified Staff

• Substitute Management/Leaves of Absence
• Serve as Family Medical Leave Act (FMLA) Coordinator for all certified staff to include processing, approval, and tracking of requests and employee relations;
• Maintain leave of absence spreadsheet for Payroll including dates of leaves and replacement;
• Collaborate with WCS Substitute team and Human Resources Supervisor for Certified Personnel on certified interim placements and salary;
• Partner with the finance department to reconcile data communicated between WCS Substitute team, Substitute Management System, and MUNIS Database;
• Maintain appropriate workflow, communications, and records for certified leaves of absence;
• Assist certified employees with licensure issues and questions, including initial licensure, advancement, and renewals;
• Prepare and submit requests for waivers, permits, and practitioner licenses in a timely manner;
• Assist certified employees with requests for retirement benefits, refunds, change of beneficiary, and processes forms for Tennessee Consolidated Retirement System;
• Verify, document, and maintain a database of previous experience for certified personnel (i.e., out-of-state, private school experience).
• Responsible for verification of employment of certified employees, including follow-up and forwarding to State in a timely manner; and
• Prepare and distribute certified employee contracts and intent forms in a timely manner.
• Provide HR support and customer service to employees.

Placement Coordinator

• Serve as liaison for local universities and individual schools for the placement for student teachers, internships, and field experience.

Data Entry & Integrity

• Develop a wide variety of written materials (e.g. forms, outlines of procedures, etc.) for documenting activities, providing written reference, and conveying information.
• Creates and maintains workflow for the application software (PowerSchool) to best suit the needs of the department and system users (certified staff only);
• Posts and maintains all certified transactions on the vacancies lists and in position control;
• Creates and disseminates leave sheet and accrual adjustments to Payroll, Benefits, and HR in a timely fashion;
• Maintain leave accrual database and calendars for certified employees as needed and regularly adjusts all applicable accruals for teachers who do not teach all 180 days;
• Change absences for teachers who exceed their available accrual amounts and notifies the teacher, as needed;
• Pull accruals into payroll for ALL employees and checks for accuracy;
• Enter yearly calendars into Frontline for ALL employees;
• Transfer sick leave to other districts as requested;
• Maintain Sick Leave Bank;
• Work with state/federal reports to determine accuracy, including December 1 and PIRS report;
• Maintain database of employees and all pertinent information to run needed queries and reports;
• Maintain personnel records for current certified employees (i.e., scanning documents into LaserFiche as needed);
• Enter employment actions in MUNIS for all certified employees (i.e, new hires, name changes, resignations, retirements, transfers, salary changes, and leave of absences) and completes all required steps to process the actions.

• Train and support users requiring assistance with PowerSchool and Frontline;
• Prepare communications for personnel actions (i.e., data sheets, letters);
• Administer exit surveys upon employee resignation;
• Maintain Employee Self-Service and PowerSchool Records profiles for certified employees;
• Review and edit Certified Employee Handbook in collaboration with Human Resources Supervisor for Certified Personnel;
• Coordinate content and design quarterly HR Newsletter;
• Maintain knowledge of current Tennessee laws on licensure and tenure issues;
• Work with Human Resources Supervisor for Certified Personnel in determining teachers eligible for tenure;
• Comply with federal, State, and local legal requirements by following policies and procedures;
• Assist with maintenance of HR website;
• Help in reviewing and scanning records for in-service of educators;
• Maintain database of certified employees to ensure completion of annual required training;
• Maintain and adhere to calendar of deadlines;
• Correspond with principals and universities as necessary to complete HR tasks; and
• Provide support for the Human Resources Supervisor for Certified Personnel.

Event Coordination

• Assist with planning and preparation of Human Resources events including career fairs and new teacher orientation.

Professionalism

• Respond to incoming emails and phone calls from employees, administrators, and applicants in a timely manner;
• Maintain employee confidence and protects operations by keeping personnel data confidential;
• Attend work regularly and on time, and;
• Contribute to team effort by performing other duties as assigned.

TEMPERAMENT (Personal Traits)

• Adaptability to performing a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure;
• Adaptability to accepting responsibility for the direction, control, and/or planning of an activity;
• Adaptability to working with people, including tactful handling of irate individuals;
• Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria;
• Ability to meet deadlines;
• Ability to maintain confidentiality;
• Is able to effectively communicate and interact with supervisors, members of the general public, and other groups involved in the operation of the school system;
• Is able to assemble information and make written reports and documents in a concise, clear, and effective manner; and
• Has good organizational skills;
• Pays careful attention to detail.

CAPACITY AND ABILITY REQUIREMENTS

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

• 
  Intelligence: The ability to understand instructions and underlying principles; the ability to reason and make judgments.
• Verbal: The ability to understand meanings of words and the ideas associated with them.
• Numerical: The ability to perform arithmetic operations quickly and accurately.
• Form Perception: The ability to make visual comparisons and discriminations and to see slight differences in shapes and shadings of figures and widths and lengths of lines.
• Motor Coordination: The ability to coordinate the eyes and hands or fingers rapidly in making precise movements with speed.
• Color Discrimination: The ability to perceive or to recognize similarities or differences in colors or shades or other values of the same color.
• Data Perception: The ability to understand and interpret information presented in the forms of graphs, charts, or tables.
• Manual Dexterity: The ability to move the hands easily and manipulate small objects with the fingers rapidly and accurately.

PHYSICAL DEMANDS

This job may require lifting or carrying of objects that exceed twenty-five (25) pounds, with frequent lifting and/or carrying of objects weighing up to ten (10) pounds. Other physical demands that may be required are as follows: pushing and/or pulling, stooping and/or kneeling, reaching and/or handling, talking, hearing, seeing, and climbing.

WORK CONDITIONS

Normal working environment.

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills of personnel so assigned.

NONDISCRIMINATION POLICY

The Wilson County Board of Education does not discriminate because of age, race, color, gender, national origin, disability, religion, genetics, creed, or veteran status in the provision of services, in programs or activities, or in employment opportunities or benefits. The Wilson County School System is an Equal Opportunity Employer and member of TN Drug-Free Workplace. Employees or applicants who need reasonable accommodations should contact Human Resources for assistance.